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AGENCY PROCUREMENT SPECIALIST TRAINEE-CONTRACTUAL

Recruitment #18-000847-0001

Introduction

This is a full-time contractual position.

GRADE

12

LOCATION OF POSITION

Department of Human Services

Procurement Division

311 W. Saratoga Street

Baltimore Maryland  21201-3500

Main Purpose of Job

The primary purpose of this position is to ensure appropriate and consistent application of COMAR Title 21 Procurement Regulations and that the Department of Human Services' (DHS) Procurement Policies and Procedures are followed for implementation of DHS programs and services.

POSITION DUTIES

Learns to prepare accurate and complete contracting and purchasing documents; Learns to reviews solicitations for substance, accuracy of the information, and to process procurement transactions; learns to advise and instruct programs on how to accurately prepare solicitations, contracts, contract amendments, contract renewals, Grant Agreements, etc.; learns to develop procurement transmittal documents and to prepare for contract approval; learns to review procurement contracts for compliance with State laws and regulations; learns to communicate effectively with all levels of officials and contractors both inside and outside the agency; learns to conduct pre-bid conferences and explain procurement regulations and procedures; learns to use computers and appropriate software to prepare contracts, specifications and procurement documents; learns to use the Advanced Purchasing and Inventory Control System (ADPICS) portion of Financial Management Information Systems (FMIS) to facilitate the procurement process; and learns to perform other related duties as assigned.

MINIMUM QUALIFICATIONS

Education: A Bachelor’s Degree from an accredited college or university.

Experience: None

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year for year basis for up to four years of the required education.

2.  Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required education.

3. Candidates may substitute any of the following written certifications, obtained through passing an examination for the required education: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting and Industrial Management classifications or Contracting and Industrial Management specialty codes in the Procurement field of work on a year-for-year basis for the required education. 

DESIRED OR PREFERRED QUALIFICATIONS

One year work experience with the use of computers and appropriate software to prepare contracts, specifications and procurement documents.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  It is important that you report all related education and experience that is relevant to this recruitment qualifications.  All information concerning your qualifications, including a copy of your diploma or transcripts must be provided if selected for an interview.  We will not consider information submitted after this date.  Successful candidates will be placed on the employment (eligible) list.  The resulting list may be used for future vacancies with this agency or other state agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a temporary/contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year. 

FURTHER INSTRUCTIONS

Applicants who meet the minimum qualifications will be evaluated.  If selected for an interview, you will be required to provide an official transcript.  For all foreign education obtained outside the U. S. you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service if selected for an interview.  

Online applications are highly recommended, however the paper application may be submitted to the Department of Human Services, 311 W. Saratoga Street, Baltimore, MD 21201-3500: Attn:  Tonya N. Brown, Room 143.  The paper application must be received by 5:00 p.m. on the closing date for this recruitment, no postmarks will be accepted.  Information received after the closing date will not be considered.  Application inquiries may be directed to Tonya Brown at (410) 767-7349.       

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.  




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