Skip to Main Content

Powered by JobAps

ADMINISTRATIVE SPECIALIST II

Recruitment #17-006119-0002

Introduction

The Administration of Public School Construction Program, a State agency, has a position available for an Administrative Specialist II.

 

This is a Special Appointment position and serves at the will of the Executive Director of the Public School Construction Program.

GRADE

11

LOCATION OF POSITION

200 West Baltimore Street, Baltimore, MD

 

Main Purpose of Job

The primary purpose of this position is to provide assistance to higher-level administrator activities of the Deputy Director, Programs Manager, the Assistant Programs Manager, the Executive Associate and other agency executives. This position prepares routine and complex correspondence, preparing agenda items, assisting with meeting arrangements and scheduling, receiving/distributing all incoming/outgoing correspondence and calls, and greeting visitors. This employee maintains the accuracy of data collected in various databases for the State funding programs administered by this agency.

POSITION DUTIES

Funding program applications: process program applications for the three main grant programs, manage files, enter and verify the accuracy of the application data, identify overlap with prior projects and coordinate the approval process among various State agencies.

Prepare and draft complex agenda items for high-level meetings, assist with the composition and distribution of meeting minutes and correspondence, assist with setup and coordination of meetings.

Evaluate and maintain the accuracy of the data in several agency databases including; contacts, funding programs and school facilities database.

Understand and perform business math calculations using formulas.

Position works collaboratively with agency staff and other State agencies.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university

Experience: Two years of administrative or professional experience.

Notes:

Candidates may substitute experience as defined above for the required education at the rate of one-year experience for 30 credit hours of education, for up to 60 credit hours of required education.

Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Candidates should have experience with automated accounting software packages, knowledge of the principles and practices of bookkeeping, and the ability to set up and maintain spreadsheets and ledgers.

Candidates should have excellent verbal and written communication skills, including mastery of grammar and spelling and the experience developing professionally written correspondence including letters, memos and formal financial reports.

Two years of experience with Google Mail Services, Microsoft Office (including PowerPoint, Access, Excel, and Word), Crystal Reports.

Good organizational and problem solving skills, and the ability to multi-task.

Experience working with databases and electronic records using metadata in a document management system.

Minimum typing speed of 40 words per minute

Selection Plan

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.

If you are unable to apply online, you may submit a paper application and supplemental questionnaire (by closing date) to:

Department of Budget and Management

Attn: Barbie Middleton

301 W. Preston Street, Room 608

Baltimore, MD 21201

For inquiries regarding this recruitment, please call 410-767-4850.

For education obtained outside the U.S. a copy of the equivalent American education as determined by a foreign credential evaluation service may be required prior to hire.  

All information concerning your qualification must be submitted by the closing date.  We will not consider information submitted after this date.  

Resumes will not be accepted in lieu of application.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.