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ADMINISTRATIVE SPECIALIST III

Recruitment #17-006118-0002

Introduction

The Fiscal Administration of Public School Construction Program, a State agency, has a position available for an Accountant (Administrative Specialist III).

This is a Special Appointment position serves at the will of the Executive Director of the Public School Construction Program.

GRADE

12

LOCATION OF POSITION

200 West Baltimore Street, Baltimore, MD 21201

Main Purpose of Job

The primary purpose of this position is to assist in the processing of payments directed by the IAC and Board of Public Works to local educational agencies and contractors (Capital Funds) and other State agencies/vendors (Operating Funds). Assist in accounting for Capital/General Fund transactions in accordance with the Administrative Procedures Guide (Capital) and GAD procedures (Operating). Assist in maintaining inventory control records.

POSITION DUTIES

Process payments to local educational agencies and contractors (Capital Funds) and, other State agencies/vendors (Operating Funds) using the States Financial Management Information   System-FMIS. 

 Assist in accounting for Capital/General Fund transactions in accordance with the Administrative Procedures Guide (Capital) and general accounting procedures   (Operating).

Review, balance, reconcile and distribute financial reports.

Resolve phone/email payment inquiries from contractors, vendors and local school systems.

Conduct and maintain physical inventory control records of furniture, equipment and supplies.

Maintain Surplus School Property Database.

Incumbent should have skills in implementing and using automated accounting software packages; knowledge of the principles and practices of bookkeeping, including governmental budgetary methods and the ability to set up and maintain spreadsheets and ledgers.

Understand and perform business math calculations using formulas.

Incumbent should be proficient in office equipment such as calculator and have good organizational, interpersonal, business writing skills.  Attention to detail is a must.

Incumbent should have knowledge in government accounting and financial reporting.

Excellent verbal and written communication skills, including mastery of grammar and spelling and the ability to develop professionally written formal financial reports; incumbent must demonstrated ability to work collaboratively with agency staff and, other State agencies.

MINIMUM QUALIFICATIONS

High school degree or equivalent

Completion of 60 credit hours at an accredited college or university

Two years of administrative or professional experience

Applicants may substitute experience as defined above for the required education at the rate of one-year experience for 30 credit hours of education, for up to 60 credit hours of required education.

Applicants may substitute a bachelor’s degree (Accounting or Business Administration) from an accredited college or university for the required education and experience.

SELECTIVE QUALIFICATIONS

Two years of experience as a Fiscal Accounts Technician or equivalent fiscal/accounting experience. (Unless the experience requirement was met using the educational substitution).

One year experience processing transactions in the States Financial Management Information System (FMIS) or an equivalent system.

Two years of experience with Microsoft Office (including Access, Excel, and Word).

DESIRED OR PREFERRED QUALIFICATIONS

Two years of experience with Google Mail Services, Microsoft Office (including Access, Excel, and Word), Crystal Reports and FMIS

Minimum typing speed of 40 words per minute

Selection Plan

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

For education obtained outside the U.S. a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

All information concerning your qualification must be submitted by the closing date.  We will not consider information submitted after this date.

Resumes will not be accepted in lieu of application.

The Online application process is STRONGLY preferred.

If the online application process is not available, you may submit a paper application and supplemental questionnaire (by closing date) to:

Department of Budget and Management

Attn: Barbara Middleton

301 W. Preston Street, Room 608

Baltimore, MD 21201

For inquiries regarding this recruitment, please call 410-767-4850.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.