EXECUTIVE ASSOCIATE I

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This position is in the Procurement & Logistics Division of the Department of General Services located at 301 W. Preston Street, Baltimore, Maryland.

The main purpose of this position is to provide direct administrative support to the Assistant Secretary of the Procurement and Logistics Division in the Department of General Services.

Duties for this position include but are not limited to:

- Receive calls and visitors and direct them to the appropriate staff member.

- Schedule appointments and coordinate meetings.

- Maintain the Assistant Secretary's calendar.

- Compose correspondence on routine and non-routine matters for distribution internally and externally.

- Prepare correspondence for the signature of the Assistant Secretary and other executive officers.

- Handle special projects as assigned by the Assistant Secretary.

- Work independently on complex and confidential secretarial tasks.

- Maintain various systems for the orderly flow of business in the office (i.e. leave records, files, tickler systems and uniform clerical office procedures). Coordinate the collection and preparation of operating records and reports.

- Consult with the Assistant Secretary, Program Managers and administrative officials regarding policies and trends and interpretation of data.

- Prepare, review and maintain various reports.

This position is open to applicants who meet the minimum and selective qualification(s) listed below. A selective qualification recruitment is conducted for positions when there is a specific or additional bona fide occupational qualification (i.e. knowledge, skill, or ability) required.  

EDUCATION: Graduation from an accredited high school or possession of a high school equivalency certificate.   

EXPERIENCE: Five years of progressively responsible experience providing administrative support to senior or executive level management.  One year of the above experience must have included office management responsibilities.  

NOTE: Completion of two years of study at an institution of higher education or possession of an Associate's Degree in secretarial science or office technology may be substituted for two years of the required experience.

One year of experience performing procurement or contract management responsibilities is required.

Relevant experience in a Federal, State or local government agency is desirable. 

This recruitment is limited to applicants willing to accept employment in Baltimore City, Maryland.

Please provide sufficient information on your application to support that you meet the qualifications for this recruitment.  All information concerning your qualifications MUST BE submitted by the closing date.  Information submitted after the closing date will not be considered.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring agency to select employees.

Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process.  Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity.  You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

To submit additional information, please upload an attachment to your application.    

Contact tammy.vehstedt@maryland.gov or call 410-767-4986 for questions about this recruitment.  

The on-line application process is STRONGLY preferred. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Room 1207, Baltimore, MD  21201 by the closing date and time.  

We thank our Veterans for their service to our country, and encourage them to apply.  

Bilingual applicants are also encouraged to apply.

Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity, as an equal opportunity employer.

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