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FISCAL ACCOUNTS TECHNICIAN II

Recruitment #17-004523-0020

Introduction

This is a Position-Specific Recruitment for Department of Human Services (DHS), Budget and Finance-CARES Fiscal unit.

GRADE

11

LOCATION OF POSITION

Department of Human Services 

Budget and Finance-CARES Fiscal unit

311 W. Saratoga Street

Baltimore, MD 21201-3500

Main Purpose of Job

This position performs audits, coordinates and controls the issuance and reporting of Public Assistance (PA) withdrawal (cash) through the Electronic Benefits Transfer (EBT) issuance system; uses multiple computer systems to facilitate issuance, research, accuracy verification and error correction; and serves as a technical resource contact on proper procedures for Department of Human Services (DHS) local Finance departments.

POSITION DUTIES

Instructs local finance offices on the appropriate Client Automated Resources and Eligibility System (CARES) rules and data in the issuance of benefits, including the Issuance Request (ISRQ)  process.

Provides technical guidance and direction concerning CARES Fiscal policies and procedures to all Local Department of Social Services (LDSS).

Maintains and updates the perpetual check inventory spreadsheet; logs input and output, compares the monthly physical inventory and reconciles blank check stock to inventory. 

Reconciles the Central Collection Units (CCU) collections reports against the CARES interface and exception reports and follow up with LDSS regarding unrecorded receipts and unresolved issues.

Reviews and verifies the accuracy of the clearing reports from The Maryland State Treasurer's Office by requesting the daily cash settlement drawdown from the Wells Fargo and the food stamp settlement Federal drawdown from Automated Standard Application for Payments (ASAP).

Verifies the CARES PA EBT registers to the daily activity report (authorization) by reconciling CARES and Electronic Payment Issuance Card (EPiC) Maryland EBT data.

Organizes the storage of CARES Fiscal Unit documents to facilitate ease of retrieval for auditors and staff to meet retention requirements.

Distributes CARES reports to staff for processing; reviews internal Standard Operating Procedures; and performs other related duties.

MINIMUM QUALIFICATIONS

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. 

It is imperative to list all computer and software experience on your application pertaining to your job duties.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

The ideal candidate will possess the following:

1. Six months experience using an accounting database.

2. Six months experience in auditing and reconciling bank accounts.

3. Six months experience creating spreadsheets and reports.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best-Qualified, Better-Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.   

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.  

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. 

If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services

Examination Services Unit

Attention:  Moses Devaprakasam

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or, fax requested information to: 410-333-0882; Email moses.devaprakasam@maryland.gov ; Voice 410-767-7416, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation.

The paper application must be received by 5 PM on the closing date for the recruitment.  TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.