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FISCAL ACCOUNTS TECHNICIAN II

Recruitment #17-004523-0019

GRADE

11

LOCATION OF POSITION

This position is within the Department of General Services (DGS), Facilities Operations & Maintenance Division located at 700 E. Patapsco Ave., Baltimore, Maryland.

Main Purpose of Job

The main purpose of this position is to provide administrative and secretarial support to the Manager and three (3) Maintenance Supervisors housed at three District Court facilities within a region: South Baltimore, Shillman and Wabash. This position maintains all files and assures the office is functioning in an orderly manner, working independently with minimal supervision. Also, serves as the key person for fiscal and budget management for the Region.

This is an emergency essential classification subject to emergency release procedures. Employees in this classification must be willing and available for duty at such hours, day or night and are required to remain or report for duty at such hours as needed to maintain the continuous operation of this agency.

POSITION DUTIES

A Fiscal Accounts Technician II is the full performance level of work reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports or identifying budget trends and recommending budget realignments.

Duties for this position include but are not limited to:

- Monitor the office for all incoming calls or visitors. Acts as an intermediary for the Regional Manager and Maintenance Supervisors. Organize and coordinate work requests/complaints with the Maintenance Supervisor, maintaining all requests through E-Maint work-order system.

- Independently compose various correspondence. Obtain information and independently prepare various reports and spreadsheets such as E-Maint, all budget reports, overtime, inventory, incident reports, recycling, weekly highlights, etc. Maintain the office filing system, develop and implement office procedures. Develop, update and implement automated spreadsheets, and reports. Assist in budget preparation by compiling necessary data and calculating current funding requests based on agency needs. 

- Act as a point of contact for requests, complaints, and information to the office. Consults with agencies and the public regarding building issues, policies and procedures. 

- Responsible for independently processing service contracts for three (3) facilities: Prepare fund certs, type contracts from draft, prepare documents for bid, assist in site visits. Independently prepare documents for award and forward to appropriate offices for approval. 

- Process purchase orders for building maintenance and office supplies; contacting vendors to place orders, receiving orders assuring all paperwork is intact and contacting the fiscal services for invoicing. 

- Performs other duties and responsibilities as required that enable the Department of General Services to fulfill its mission of providing and maintaining buildings that are safe, secure and operationally efficient. 

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

SELECTIVE QUALIFICATIONS

This position is open to applicants who meet the minimum and selective qualification(s) listed below. A selective qualification recruitment is conducted for positions when there is a specific or additional bona fide occupational qualification (i.e. knowledge, skill, or ability) required.  

One year of experience preparing or analyzing budget reports.

DESIRED OR PREFERRED QUALIFICATIONS

Experience maintaining and monitoring service request with a work-order system is desirable.

At least one year of experience with service/vendor contracts that includes tracking contracts, monitoring contracts for compliance, or preparing contract renewals is preferred.

At least one year of experience using Microsoft Word or Excel is strongly preferred. This experience may include tasks such as preparing or typing reports and other documents in Word, creating or editing spreadsheets in Excel, using Excel to prepare budget calculations and reports, or related functions.

LIMITATIONS ON SELECTION

This recruitment is limited to applicants willing to accept employment in Baltimore City, Maryland.

EXAMINATION PROCESS

Please provide sufficient information on your application to support that you meet the qualifications for this recruitment.  All information concerning your qualifications MUST BE submitted by the closing date.  Information submitted after the closing date will not be considered.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring agency to select employees.

Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process.  Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity.  You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

To submit additional information, please upload an attachment to your application.    

Contact tammy.vehstedt@maryland.gov or call 410-767-4986 with questions about this recruitment.  

The on-line application process is STRONGLY preferred. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Room 1207, Baltimore, MD  21201 by the closing date and time.  

We thank our Veterans for their service to our country, and encourage them to apply.  

Bilingual applicants are also encouraged to apply.

Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity, as an equal opportunity employer.

TTY Users: call via Maryland Relay