FISCAL ACCOUNTS TECHNICIAN II-CONTRACTUAL

This recruitment is for two different full-time contractual positions, in the Accounts Payable and CARES Fiscal Units. 

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Department of Human Services

Budget & Finance Unit

311 W. Saratoga Street

Baltimore, Maryland 21201

Accounts Payable Unit

This position processes various types of invoices including but not limited to direct pay voucher, payments against purchase orders and interdepartmental payments. Additionally the incumbent in this position may also provide assistance with audit, processing of employee, board member and volunteer travel advance and expense vouchers, preparation of salary advance or travel advance checks and reconciliation of the working fund, and assure bank deposits and accruals are accurate for the Department of Human Services, Budget and Finance Office/Accounts Payable.

POSITION DUTIES:

Processes invoices in a timely manner to ensure compliance with State mandated guidelines; develops and implements Excel spreadsheets as necessary, containing current accounting information concerning a particular type of payment and provides proper instructions to facilitate processing; prepares bank deposits for courier pickup and records the deposits in the Relational Statewide Accounting and Reporting System R*STARS or Working Fund Deposit Ledger; ensures that all checks are properly endorsed and deposited; updates the R*STARS system in the Financial Management Information System (FMIS) for transmission to the State Treasurer's Office and determines the appropriate budget codes to be credited for each transaction, or records the deposit information into the Excel Working Fund Deposit Ledger; identifies accounts receivable transactions and promptly notifies management of the collection to ensure credit to the account; reviews advance requests, expense vouchers, deposits, invoices, check issuances and all support documentation to ensure accuracy of information; maintains automated database for working funds; records daily receipts and disbursements; reconciles daily activity with cumulative balances, and monitors the fund balance to ensure availability of funds for future disbursements; processes payment of invoices using a Corporate Purchasing Card (CPC) and keeps a log of all activities; ensures that the department funds are accrued and paid in accordance with agency policies and procedures; and performs other related job duties.

CARES Fiscal Unit

The main purpose of this position is to manage, control, and coordinate the issuance and reporting of food benefits reporting through the EBT (Electronic Benefits Transfer) issuance system and to maintain the Control Account for all reimbursements to merchants resulting from EBTS transactions and matching CARES (Client Automated Resources and Eligibility System) benefits to authorizations on EBTS.

POSITION DUTIES:  

Verifies the CARES Food Stamp-EBT registers to the daily activity and issuance reports to reconcile monthly issuances; prepares statistical data activities report issued by all LDSS (Local Department of Social Services) through CARES; files EBT and related CARES Food Stamp reports for internal consistency and documentation purposes; prepares the daily deposits for all CARES checks received through CARES system; reconciles the accounts receivable list from Central Collection Unit (CCU) collections reports against the CARES accounting system interface reports and follow up with unrecorded receipts and unresolved issues from LDSS; provides technical assistance to LDSS staff and CARES Fiscal Staff regarding fiscal procedures and operations of the CARES Fiscal Unit;   performs verifications and processes the ISRQ (Issuance Request) from LDSS for emergency benefit payments; updates the daily Food Stamp settlement Federal drawdown from ASAP (Automated Standard Application for Payments) worksheet ;and performs other related duties.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience. 

Applicants who meet the minimum qualifications will be evaluated.  If selected for an interview, you will be required to provide an official transcript.  For all foreign education obtained outside the U. S. you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service if selected for an interview.  

Online applications are highly recommended, however the paper application may be submitted to the Department of Human Resources, 311 W. Saratoga Street, Attn: Tonya N. Brown, Room 143, Baltimore, MD 21201-3500.  The paper application must be received by 5:00 p.m. on the closing date for this recruitment, no postmarks will be accepted.  Information received after the closing date will not be considered.  Application inquiries may be directed to Tonya Brown at 410-767-7349.      

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.