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ADMINISTRATIVE OFFICER II

Recruitment #17-003235-0021

Introduction

This is an INTERNAL RECRUITMENT restricted to current full-time, permanent and contractual employees of the Office of the State Fire Marshal and Maryland State Police ONLY and full-time employees contracted with the Maryland State Police.

GRADE

14

LOCATION OF POSITION

1201 Reisterstown Road

Pikesville, MD  21208

Main Purpose of Job

The main purpose of this position is to provide administrative support to the Office of the State Fire Marshal headquarters and to carry out personnel responsibilities to assist the agency in recruiting and retaining qualified employees to accomplish the agency's mission to preserve life and protect property from the harmful effects of fire, explosions and other emergency conditions.

POSITION DUTIES

The position is responsible for supervising clerical staff to ensure maximum performance of employees by providing them with the necessary training, tools and environment to satisfactorily complete assignments in a timely manner.

Managing the headquarters office to ensure a consistent and orderly operation of the day-to-day activities including equipment maintenance, procurement, inventory, and staffing. 

Providing administrative assistance to the State Fire Marshal, headquarters and regional staff.

Initializing phases of the hiring process through to the final offer of employment. Posting advertisements, verifying minimum qualifications, scheduling interviews, interviewing candidates for clerical positions and recommending the appropriate applicant for the position.

Overseeing the employee health benefits and retirement plans.

Acting as Workday timekeeper. Serving as Leave Control Coordinator to assist supervisors in monitoring employee use of leave.

Assisting in monitoring the agency’s capital inventory to maintain a tracking system of state property per DGS regulations. 

Managing the procurement process for OSFM in accordance with MSP Quartermaster.  Setting up procedures for requisitioning supplies and equipment to ensure a systematic method of acquiring goods and services. Approving payment of invoices for the purchase of services and supplies.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience and knowledge in Human Resources

2. Experience and knowledge in the approval and processing of invoices

3. Experience and proficient knowledge in Microsoft, including but not limited to Excel, Word and PowerPoint

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Candidates will be required to successfully complete a criminal background investigation to include a polygraph examination before a permanent appointment can be made.  A criminal conviction may be grounds for rejection of the candidate.

SELECTION PROCESS

The selection for this process will involve a review of each application.  Applicants who meet the minimum and selective qualifications will be placed on an eligible list in the BEST, BETTER or QUALIFIED category.  The list will be used by the hiring manager to select the individual to fill the vacancy.  The list will be valid for one year.

BENEFITS

FURTHER INSTRUCTIONS

If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4348.

The on-line application process is STRONGLY preferred. If you are unable to submit your application online, please send your paper application to:

Attn: Caryn McMahon, Office of the State Fire Marshal, 1201 Reisterstown Road, Pikesville, MD 21208 by the closing date and time.

We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are also encouraged to apply.

Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity, as an equal opportunity employer.

TTY Users: call via Maryland Relay 




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