MANAGEMENT ASSOCIATE

13

Department of Human Services

Calvert County Department of Social Services

Local General Administration

200 Duke Street

Prince Frederick, MD 20678

This position functions as the Executive Assistant to the Director of Calvert County Department of Social Services; provides administrative support to the program Assistant Directors and supports human resource functions for staff; is the agency contact for Calvert County citizens who want to lodge complaints, express concerns and seek solutions to problems related to the delivery of services by the Calvert County Department of Social Services;  serves as the primary liaison for Calvert County DSS at the Calvert County Emergency Operations Center; and coordinates a variety of administrative activities for the Director and ensures more efficient service delivery. Duties require a working knowledge of the agency and State policies/procedures, independent judgment, ensuring deadlines are met by the Director as well as the Assistant Directors and Supervisors.

Performs executive administrative support services for the Director, Assistant Directors, Supervisors and Social Services Board of Directors.

Receives, screens, and determines importance of phone calls prior to disseminating the calls to the Director.

Takes messages and returns calls on behalf of the Director.

Composes articles, reports, board agendas, and staff meeting agendas.

Proofreads correspondence and transactions for completeness and accuracy prior to distribution for the Director.

Interprets administrative decisions and policies to staff and transmits instructions with the authority of the supervisor to the staff when dealing with all aspects of office procedures and emergency situations.

Develops, revises, and implements office agency procedures that have been approved by the Director.

Opens and screens the daily incoming mail.

Reviews and analyzes purchase requests and determines the most appropriate procurement method to use while ensuring compliance with State procurement procedures, laws and regulations for the purchase of services, supplies, maintenance and equipment.

Assists with budget preparation by gathering information and preparing the annual closing reports related to commodity inventory and leave usage.

Serves as backup Agency Benefits Coordinator and backup Agency Retirement Coordinator.

Reviews and processes all timekeeping transactions and ensures they are in compliance with the rules and regulations in the Personnel and Pensions Articles and the Code of Maryland Regulations (COMAR).

Serves as the primary liaison for Calvert County DSS at the Emergency Operations Center during designated emergencies.

Please describe in detail any job duties relating to the minimum qualifications stated and include any computer software experience (ex. Word, Excel, Access, etc.) used in each of the positions you held.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

The ideal candidate will possess:

1. Two years experience using Microsoft Office products: Access, Excel, PowerPoint and Word.  

2. Experience handling confidential correspondence, reports and other material of a confidential nature in an office setting.

3. Experience performing secretarial support to an Administrator, senior level manager or Director.

Limited to candidates willing to accept employment in Calvert County, Maryland.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. 

Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:

Maryland Department of Human Services

Examination Services Unit

Attention: Leslie Wigfield

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; Email leslie.wigfield@maryland.gov: Voice 410-767-7316, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.