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ADMINISTRATOR I

Recruitment #17-002586-0046

Introduction

This is a Position-Specific Recruitment for the Baltimore City Department of Social Services. It is important to complete the Supplemental Questionnaire as part of the application process.

GRADE

16

LOCATION OF POSITION

Department of Human Services

Baltimore City Department of Social Services

1910 N. Broadway

Baltimore, Maryland 21213

Main Purpose of Job

This position serves as Deputy Chief of Staff for the Baltimore City Department of Social Services (BCDSS). The purpose of this position is to assist in ensuring the efficient and functional operation of the BCDSS in order to guarantee the successful execution of work required to meet the agency's mission and goals and to meet the needs of the agency's customers.

POSITION DUTIES

This position represents the Director/Chief of Staff with supervising the Director's Suite administrative staff; works in close partnership with management staff at the Division of Administrative Operations (DAO) ensuring smooth operations of critical areas of work including fleet, facilities, security, information technology, inventory control and office supplies, mail service, closed records and lease operations; troubleshoots issues that arise to ensure that BCDSS is communicating in a manner that is consistent with the intentions of DAO and the proper administration of government operations; ensures that the vision and agenda of the Director and agency are well known and clear to internal and external stakeholders; schedules, coordinates, prioritizes and manages calendar and appointments for the Director; creates, develops and implements internal communication plans; drafts press releases and statements to address media; manages State vehicles, gas, maintenance and city parking passes; manages customer service issues and prepares reports.

MINIMUM QUALIFICATIONS

Please describe in detail any specific job duties relating to the minimum qualifications stated below.

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

One year of the required minimum qualification experience must have been in overseeing or coordinating agency operations.

You must meet both the minimum qualifications AND the Selective Qualifications. The Selective Qualification is required for approval; there are no substitutions.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess:  

1. Bachelor's Degree in Business Administration, Public Policy or closely related field.  

2. One or more years experience preparing confidential documents and/or reports for executive management.

3. One or more years experience using Microsoft Office Suite, PowerPoint, Word, Excel, etc.

4. One or more years experience working for managerial or executive staff.

SELECTION PROCESS

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.

Successful candidates will be ranked as Best-Qualified, Better-Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  It is imperative to list all computer and software experience on your application pertaining to your job duties.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Maryland Department of Human Services Examination Services Unit

Attention: Betty Ketterman 

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; Email Bettyj.ketterman@maryland.gov.; Voice 410-767-7147, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation.

The paper application must be received by 5PM on the closing date for the recruitment.

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.