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ADMINISTRATIVE AIDE

Recruitment #17-002572-0023

Introduction

This is an INTERNAL RECRUITMENT restricted to current full-time, permanent and contractual State of Maryland Employees only and full-time employees working with the State of Maryland by contract.

GRADE

11

LOCATION OF POSITION

Maryland State Police

Technology and Information Management Command

1201 Reisterstown Road

Pikesville, Maryland 21208

Main Purpose of Job

The main purpose of this position is to provide administrative/clerical support in an accurate and expeditious manner to the Technology and Information Management Command (TIMC). This position maintains the daily calendar, scheduling of meetings and appointments for the ITD Commander and other TIMC staff. This positon assists with the tracking of all incoming and outgoing projects, correspondence and assigned duties. Duties also include composing and typing correspondence dealing with confidential and administrative matters for the TIMC staff. These duties require a working knowledge of Departmental and TIMC policy along with an understanding of specialized technological information, in order to complete tasks in an efficient manner.

POSITION DUTIES

The main purpose of this position is to provide administrative/clerical support in an accurate and expeditious manner to the Technology and Information Management Command (TIMC).  This position maintains the daily calendar and scheduling of meetings and appointments for the ITD Commander and other TIMC staff.  This position assists with the tracking of all incoming and outgoing projects, correspondence and assigned duties.  Duties also include composing and typing correspondence dealing with confidential and administrative  matters for TIMC staff.  These duties requires a working knowledge of Departmental and TIMC policy along with an understanding of specialized technological information, in order to complete tasks in an efficient manner.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Extensive experience with MS Office Suite (Word, Excel, Powerpoint, etc.)

2. Experience with Google Apps such as Google docs, Google sheets and Calendar.

LIMITATIONS ON SELECTION

This is an INTERNAL RECRUITMENT restricted to current full-time, permanent and contractual State of Maryland Employees only and full-time employees working with the State of Maryland by contract.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.