ADMINISTRATIVE AIDE

The Maryland Institute for Emergency Medical Services Systems (MIEMSS) oversees and coordinates all components of the statewide EMS system (including planning, operations, evaluation, and research), provides leadership and medical direction, conducts and/or supports EMS educational programs, operates and maintains a statewide communications system, designates trauma and specialty centers, licenses and regulates commercial ambulance services, and participates in EMS-related public education and prevention programs.

11

653 West Pratt Street, Baltimore, MD 21201

The incumbent will provide financial support, administrative support, and secretarial services to the MIEMSS Communications Department as the department designs, provides, and maintains voice and data communications to the Maryland EMS Community. In addition the individual will perform receiving/inventory support for the whole agency. This position reports directly to the Deputy Director of Communications.

1. This position creates and maintains Excel spreadsheets to track the Departments financial accounts on a daily basis.

2. This position creates Excel charts to display budget compliance on a weekly basis for the Deputy Director's review.

3. This position creates Excel spreadsheets to track inventory and develop inventory reports imported from other Excel spreadsheets.

4. This position maintains the spreadsheet of Federal Communication Commission licenses held by the department and notifies the Director of any license issues

5. This position maintains the spreadsheets of vehicle mileage logs and creates links to scanned documents

6. This position maintains the asset responsibility spreadsheet and creates links to scanned documents.

7. This position receives and processes all shipments for the agency.

8. This position identifies, tags and records all newly received Agency assets to insure state inventory compliance.

9. This positions reports daily to the Baltimore office. (M-F 7:30 a.m. to 4:00 p.m.)

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

The candidate should be proficient in MS Excel, being able to create spreadsheets to track department activity using calculations and formulas which utilize relative, absolute, and mixed references and able to enhance the understanding of the data by using Excel Formatting and Charting tools.  The candidate should also be able to use basic Excel functionality such as protect sheet, protect workbook, spell check, sorting and filtering.

FMIS experience desirable

Ability to lift all boxes delivered by UPS and FedEx

Employees appointed to positions in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a driver’s license valid in the State of Maryland.

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  It is important that you report all related education and experience that is relevant to this recruitment qualifications. All information concerning your qualifications, including a copy of your diploma or transcripts must be provided if selected for an interview.  We will not consider information submitted after the closing date.   Successful candidates will be rated as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  The resulting list may be used for future vacancies with this agency or other state agencies.

STATE OF MARYLAND BENEFITS

For education obtained outside the U.S. a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

All information concerning your qualification must be submitted  by the closing date.  We will not consider information submitted after this date.

Resumes will not be accepted in lieu of application.

The Online application process is STRONGLY preferred.

If you are unable to apply online, you may submit a paper application and supplemental questionnaire (by closing date) to:

Department of Budget and Management

Attn: Amanda Kamezis

301 W. Preston Street, Room 608

Baltimore, MD 21201

For inquiries regarding this recruitment, please call 410-767-4850.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

Appropriate accommodation for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.