ADMINISTRATIVE AIDE

This recruitment is limited to Contractual and permanent employees currently working for the Maryland State Department of Education (MSDE) only.

State Salary Grade: 11

2301 Argonne Drive

Baltimore, Maryland  21218

The main purpose of this position is to provide administrative and secretarial support for the Staff Specialist III, Community Rehabilitation Programs, the Program Manager, Business Relations, the DORS administrative offices, and remote back-up support of DORS field offices and the itinerant vocational rehabilitation counselor.

This position provides administrative and secretarial support to the Staff Specialist III, Community Rehabilitation Programs (CRPs) by maintaining and updating documentation and records for Community Rehabilitation Programs, including drafting of Cooperative Agreements, completing correspondence to CRPs, assisting in preparing information and training materials, providing note taking and transcription for meetings and coordinating miscellaneous needs of the Staff Specialist.  This position also provides administrative and secretarial support to the Program Manager, Business Relations and performs tasks associated with the Business Relations Branch, including sending correspondence and materials to  Regional Business Services Representatives (BSRs), connecting businesses with appropriate BSRs, completing tax credit forms for businesses, entering Employer Records and documentation in AWARE case management system and assisting in the management of the Governor's QUEST internship program. In addition, this position also provides phone coverage and other support for the DORS administrative offices.   

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Experience with an Electronic Records Management System is preferred.

This recruitment is limited to Contractual and PIN employees currently working for the Maryland State Department of Education (MSDE) only.

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit. 

Applicants must complete the Maryland State Government on-line application for employment recruitment #17-002572-0009. The Application must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications for the position.  

Paper applications can be completed and faxed to 410-554-9397 or mailed to DORS Human Resource Department at 2301 Argonne Drive, Baltimore, MD 21218. To obtain a paper application visit our website dors.state.md.us or marylandpublicschools.org. TDD (410) 554-9399. Inquiries can be made to 410-554-9424.

Appropriate accommodations can be made for individuals with disabilities.  

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.  

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.  

TTY Users: call via Maryland Relay  

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.