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ADMINISTRATIVE OFFICER III

Procurement and Maintenance Officer

Recruitment #17-002247-0045

GRADE

15

LOCATION OF POSITION

Maryland Department of Juvenile Services
Headquarters-Procurement Unit
One Center Plaza
120 W. Fayette Street
Baltimore, MD 21201

Main Purpose of Job

The Administrator Officer III/Procurement and Maintenance Officer's principal responsibility is to provide support to the Director, Deputy Director of Facility Maintenance and the Procurement Director along with administrative oversight for all facilities maintenance specifications for all DJS facilities and offices which includes: 38 leased properties, 120 W. Fayette Street, Charles H. Hickey Jr. School, Baltimore City Juvenile Justice Center, Cheltenham Youth Facility, Maryland Youth Residence Center, J. DeWeese Carter Center, Alfred d. Noyes Center, Thomas J.S. Waxter Children's Center, William Donald Schaefer House and various groups homes and per diem locations.

POSITION DUTIES

The Administrative Officer III/Procurement and Maintenance Officer will coordinate and provide administrative oversight for all facilities maintenance specifications, contract maintenance, facilities maintenance, contract management and other operational functions. The incumbent will review and approve requisitions submitted in FMIS. The position will also participate in developing policies, procedures and performance standards designed to improve the quality and effectiveness of maintenance and service deliveries; creates and monitors procedures to ensure compliance with all applicable laws, regulations (COMAR Title 21), policies, procedures, Department requirements, and external agency standards or protocols. The position will conduct, prep, and setup Pre-bid Proposal conferences, site visits, travel to facilities to monitor constructions and maintenance jobs.  The  position will solicit, evaluate, negotiate, award and administer supply, maintenance and service contracts for all DJS facilities and offices according to state procurement laws and regulations.  The incumbent must complete duties in accordance with sound business practices inclusive of checks and balances designed to ensure faithful compliance with control processes.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

SELECTIVE QUALIFICATIONS

Of the required three years’ experience one year must include experience in contract management and/or procurement of commodities and/or services.

DESIRED OR PREFERRED QUALIFICATIONS

1. Three years experience and proficiency with Microsoft Excel to track contracts and/or projects.

2. Three years experience in contract management and/or procurement of commodities and/or services.

3. Strong written and oral communication skills.

4. Ability to prioritize and multi-task effectively.

5. Flexibility in a busy environment.

6. Strong time management, priority setting and problem-solving skills.  

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training, and experience as it relates to the requirements of the position. Therefore, it is essential that you provide complete and accurate educational and employment information on your application.  Please make sure to provide sufficient information on your application to show the qualifications for this recruitment. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. The Certified Eligible list will be used by the hiring agency to select employees. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application and copy of license/certificate to the address below or fax a paper application  and copy of license/certificate to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted:

    Maryland Department of Juvenile Services

    OHR-Recruitment & Examination Unit

    One Center Plaza

    120 W. Fayette St.

    Baltimore, MD 21201

    Attn: Linda Padgett

    Fax number 410-333-4188

   TTY Users: call via Maryland Relay

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov  Include the Recruitment Title/Number that is located at the top of the bulletin.

.As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants are welcome to apply for all recruitments.