ADMINISTRATIVE SPECIALIST III

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Maryland Department of Agriculture headquarters - Annapolis, Maryland

Maintain all financial records for the Maryland Agricultural Land Preservation Foundation; provide regular and special reports on the status of the Foundation's accounts and pending offers; and act as the primary liaison with the Agency's Fiscal Office and with auditors from the Department of Legislative Services (DLS).

Easement Offer Processing - creates and maintains fiscal and tracking spreadsheets in coordination with the Asst. Attorney General of the Dept. of General Services; updates Foundation staff on pending offers, completed settlements and rejections, etc.; processes requests for settlement checks; identifies and tracks installment/lump sum payments; and collects, compiles and generates background material on properties for the Board of Public Works.

General Financial Recordkeeping - maintains financial records and related administrative files and fiscal books; prepares reports, tables and charts; verifies and reconciles monthly invoices; determines fund deposits/withdrawals; prepares fiscal year end reports; and assists the Executive Director in preparing the annual operating budget.

General Financial Processing - processes all invoices for operating expenses, office supplies, matching funds, easement settlement, etc.; prepares source documents to bill counties for Matching Funds; codes expense accounts, creates and tracks purchase orders; and obtains competitive bids for catering services, printed and photocopied material, etc. consistent with State procurement guidelines.

Public Relations and Publications - responds to questions about the program and its policies; and compiles tables and text for various publications.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.

This position is open to current Maryland Department of Agriculture employees only.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY preferred, however paper applications will be accepted from candidates who may not have internet access.  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)  Mailing address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

If you are submitting additional information, such as transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 410-841-5846).  Mailing address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

For questions concerning this recruitment, please contact: Mary Darling at 410-841-5840 or mary.darling@maryland.gov

We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay.