ADMINISTRATIVE SPECIALIST II

This is a position-specific recruitment for the Caroline County Department of Social Services. The Caroline County Department of Social Services is located on Maryland's Eastern Shore, approximately 70 miles east of and across the Bay Bridge from the Baltimore-Washington DC area.

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Caroline County Department of Social Services

Child Welfare Services Division

207 S. 3rd Street

Denton, MD 21629

This position functions as the Administrative Specialist for the In-Home Services Unit, which encompasses Services Intake, Consolidated Services and Family Preservation; and assists the agency attorney with filing court documents. In addition, this position also reports directly to the Assistant Director to coordinate effective integration of utilizing the Maryland State Data Base System (Maryland Child Electronic System Information Exchange - MD CHESSIE) throughout the services division, serving as the agencies MD CHESSIE Coordinator. In this position, there is regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policy.

Serves as Maryland Child Electronic System Information Exchange (MD CHESSIE) Coordinator for Caroline County Department of Social Services. Participates in MD CHESSIE meetings to review current data system and participates in developing more effective methods of utilizing the system.

Prepares, collects and maintains accurate statistical reports and records for Child Welfare Services Division.

Develops special forms and summaries using a variety of records in order to secure complete and accurate information.

Provides trainings and support to maintain staff compliance in MD CHESSIE with case documentation requirements.

Provides administrative support to the In-Home Services Unit.

Assists supervisor in tracking case specific requirements according to policy for timeliness.

Maintains and completes program financial outcome reports according to State and Federal guidelines.

Provides assistance and support to agency attorney.

Please describe in detail any job duties relating to the minimum qualifications stated and include any computer software experience (ex. MD CHESSIE, PowerPoint, Word, Excel, Access, etc.) used in each of the positions you held.

EDUCATION: Completion of 60 credit hours at an accredited college or university.

EXPERIENCE: One year of experience in administrative or professional work.

NOTES:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.

One or more years knowledge and use of Maryland Child Electronic System Information Exchange (MD Chessie).

One or more years knowledge and use of Microsoft Excel.

Knowledge of basic analytical principles and techniques.

Knowledge of basic statistical procedures and techniques.

Ability to establish and maintain effective working relationships in diverse working environment.

This recruitment is limited to candidates willing to accept employment with the Caroline County Department of Social Services, which is located on Maryland's Eastern Shore, 70 miles east of and across the Bay Bridge from the Baltimore-Washington DC area.

(Please be certain to check Caroline County on your application.)

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. 

Successful candidates will be ranked as Best-Qualified, Better-Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

STATE OF MARYLAND BENEFITS

 

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit

Attention: Betty Ketterman

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; Email dhr.esu@maryland.gov.  For questions concerning this position, please call 410-767-7147, toll-free: 1-800-332-6347. TTY Users: call via Maryland Relay, 1-800-925-4434.  

Do not submit unsolicited documentation. Resumes and copies of diplomas are not required.

The paper application must be received by 5 PM on the closing date for the recruitment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply. 

We thank our Veterans for their service to our country and encourage them to apply.