ELECTION ADMINISTRATIVE ASSISTANT II

This is a position specific recruitment for the Charles County Board of Elections.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting eligible list will be maintained for one year. Persons interested in future vacancies within this classification must re-apply.

9990

Charles County Board of Elections

201 East Charles Street

La Plata, MD 20646

The main purpose for the position of Election Administrative Assistant II is to assist the Election Director and Deputy Director in administrative duties for the office of Charles County Board of Elections and the completion of the election process that results in a successful election.

• Work with the Director and Deputy Director in an administrative capacity
• Work with the Director and Deputy Director in dealing with letters and contracts to retain the occupancy of public buildings, schools, and private locations for use as polling locations on Election Day
• Assist in ensuring all of the 43 Charles County polling places will be ready for use on Election Day and are opened and running by 7:00 am on Election Day
• Prepare polling place listing by ensuring all polling locations' addresses are updated and correct
• Handle Election Day inquires regarding any problems that occur throughout the day and night until all polls are closed and all supplies are returned back to the office or the warehouse
• Provide information to the Charles County payroll department regarding payment to Election Day Technicians for the service they provided after each election
• Perform secretarial duties and answer inquires regarding election laws and procedures by phone, email, and in person
• Ensure all Election Day Technicians are properly trained
• Assist with registering voters, assign voter district and precinct, check voter records for duplication, update voter history through MDvoters
• Scan Voter registration applications into MDvoters
• Enter information into automated and manual records and maintain filing systems
• Compiles and maintains statistics and notify voters of any changes
• Assist in the distribution, opening and processing of Absentee Ballots
• Assist in the process of Provisional Ballots by sorting them in precinct order, determining if they are rejected or accepted and enter them into MDvoters.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience applying election laws, rules and procedures in a local board of election office.

Notes:

1. Specialized clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of one year for each six months of the required election office experience. Specialized clerical experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures.

2. General clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of two years for each six months of the required election office experience. General clerical experience is defined as work performing a variety of clerical duties which are clear-cut and typically found in office settings, such as filing, copying, posting data and directing telephone calls.

3. College courses from an accredited college or university may be substituted for the required experience at the rate of 30 credit hours for one year of experience.

4. Additional experience applying election laws, rules and procedures in a local election office may be substituted for the required education on a year-for-year basis.

1. Experience performing varied duties in a local election office during a presidential or gubernatorial     election in the state of Maryland.

2. Experience training and guiding staff or experience reviewing the work of other staff in an organization.

3. Experience supervising co-workers and other staff.

Limited to candidates willing to accept employment in Charles County, La Plata, MD.

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d).

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Please read the job announcement in its entirety before applying for this recruitment. Applications must meet all minimum qualifications to be considered and appear on the list of people eligible for hire. The examination will consist of a rating of your education, training, and experience related to the requirements of the position. You may be required to complete a qualifications supplement or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online application process is strongly preferred.  If online is not available, please send your completed paper application (by the closing date) to:

State Board of Elections

HR Recruitment

PO Box 6486

Annapolis, Maryland  21401-0486  

 For questions or to email additional information, please send to sylvial.brown@maryland.gov.

To fax additional information, please fax to 410-974-5126.

 Appropriate accommodations for individuals with disabilities are available upon request by contacting sylvial.brown@maryland.gov.  

TTY  Users: call via Maryland Relay  

We thank our Veterans for their service to our country, and encourage them to apply.  

Bilingual applicants are encouraged to apply.