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OFFICE CLERK II

Librarian Support Services

Recruitment #17-001375-0045

Introduction

 

The Department of Public Safety and Correctional Services is recruiting for a contractual position to work at the Division of Pretrial Detention and Services.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.  Candidates will remain on the eligibility list for one year.

GRADE

07

LOCATION OF POSITION

Department of Public Safety and Correctional Services

Division of Pretrial Detention and Services

400 E. Madison Street, Baltimore, MD

Main Purpose of Job

The responsibility of this position is to support the Library Services Department under the direction of the Director of Standard Compliance and Litigation. The candidate shall ensure compliance, and assist in clerical duties as assigned. An Office Clerk II is the full performance level of work performing clerical duties which are clear-cut and typically found in office settings, such as filing, photocopying, scanning, posting data, stamping and sorting mail and other material and directing telephone calls and visitors. Employees in this classification do not supervise other Office Clerks. Employees in this classification receive general supervision from an Office Supervisor or other clerical or administrative supervisor.

POSITION DUTIES

Provide assistance to the Librarian and team members to get assignments processed (i.e. answer request forms, data entry, filing, typing Memos and written and verbal communication with staff and detainees).

Maintains courteous customer service with external and internal customers, to include the courts and other judicial agencies.

Maintain several databases used within the units for providing and disseminating statistical data, reports, and shared information.

MINIMUM QUALIFICATIONS

Education:   Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment. 

Notes:  

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a temporary/contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year. 

FURTHER INSTRUCTIONS

To submit qualifying documents, the preferred method is to upload them using the online application; however, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (enclose a cover sheet with your contact information, position name, recruitment number and the number of pages faxed).

Resumes will NOT be accepted in lieu of completing an application.

Online applications are STRONGLY preferred. If the online application process is not available, you may submit a paper application and supplemental questionnaire (by the closing date) to:

HRSD-Recruitment & Examination ATTN: Jennifer Lazard

6776 Reisterstown Road, Suite 309 Baltimore, MD 21215

We will not consider information submitted after the closing date of this announcement. If you have any questions about this recruitment, please email: jennifer.lazard@maryland.gov

We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay

Bilingual applicants are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting retaining and promoting employees who are reflective of the State’s diversity.