OFFICE SECRETARY III
Student Records
Recruitment #17-001362-0041
Department | MSDE - Juv Services Education Program - History |
---|---|
Date Opened | 9/15/2017 11:59:00 PM |
Filing Deadline | 9/29/2017 11:59:00 PM |
Salary | $30,472.00 - $47,710.00/year |
Employment Type |
Full-Time
|
HR Analyst | Marcia Cooper-Stokes |
Work Location |
Frederick
|
Introduction
GRADE
LOCATION OF POSITION
FREDERICK COUNTY
6000 Cullen Dr., Sabillasville, MD 21202
Main Purpose of Job
POSITION DUTIES
- Creates and maintains student cumulative records;
- Ensures the prompt request and receipt of all student records (in adherence to the JSE timeframe and COMAR standards)
- Facilitates the timely transfer of student records for all youth released from the JSE facility
- Update student cumulative record files and/or on school database for monthly report accuracy
- Receive telephone calls and visitors, exercising good judgment, courtesy tact and discretion in handling information, answering routine inquiries, and conveying messages to staff when required
- Ensure prompt responsiveness when requests from schools are made for student records and/or information.
- Prepare and disseminate daily student information on location changes and status as well as schedules
- Secure bids, draft and type requisition forms, monthly reports and other materials
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
SELECTIVE QUALIFICATIONS
Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.
One year of record keeping experience.
DESIRED OR PREFERRED QUALIFICATIONS
Microsoft Office Suite (Excel, Word, PowerPoint, and Access)
Multi-line Telephone system
Maintain Statistical Data for Departmental Report
LIMITATIONS ON SELECTION
SPECIAL REQUIREMENTS
SELECTION PROCESS
BARGAINING UNIT STATUS
BENEFITS
FURTHER INSTRUCTIONS
Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:
Maryland State Department of Education
Office of Human Resources
c/o Marcia Cooper-Stokes
200 West Baltimore Street
Baltimore, Maryland 21201
If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Office Secretary III (JobAps#: 17-001362-0041). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.
Appropriate accommodations for individuals with disabilities are available upon request.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
We thank our Veterans for their service to our country, and encourage them to apply.
Bilingual applicants are encouraged to apply.