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OFFICE SECRETARY II

Recruitment #17-001328-0042

GRADE

09

LOCATION OF POSITION

14100 McMullen Highway,SW

 Cumberland, MD 210502

Main Purpose of Job

To serve as a private secretary to two department heads (Psychology and Social Work) for North Branch Correctional Institution. To provide administrative and supportive secretarial services and clerical support to staff in two departments: Psychology and Social Work on a daily basis. Also to provide clerical support to MHM Psychiatry services as needed.

POSITION DUTIES

Monitor traffic for program inmates

Coordinate inmate transfers/intake information

Manage program rosters and database maintenance

Perform record keeping for Behavior management plans, Special Needs unit, contingency contracts and discharge summaries

Manage filing maintenance

Coordinate meetings, attendance, agendas and minutes and draft outcome studies for Program Directors.

Use word processing, data base, and spreadsheet or desktop publishing computer software applications in order to prepare documents

Perform general administrative functions independently such as preparing reports, logging departmental mail, manage phones, sending and receiving fax.

Manage staff schedules

Maintain group therapy schedules

Ensure timesheets compliance

Performs other related duties

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required :

Experience creating Microsoft documents to include Word, Excel, PowerPoint and Access
Experience with face to face customer service interaction

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

To submit qualifying documents; the preferred method is to upload them using the “other” tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed).

We will not consider information submitted after the closing date of the announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you not have internet access, please mail the required paper application by the closing date to: HRSD-Recruitment & Examination ATTN: A.Lucas 6776 Reistertown Road, Suite 309 Baltimore, MD 21215

For more information, please call 410-585-3060

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.