OFFICE SECRETARY II

The Maryland School for the Deaf (MSD) is a diverse, bilingual community who in partnership with families, provides an equitable and exemplary education in a nurturing, engaging, and challenging environment to ensure our students achieve personal excellence and become lifelong learners.  As such, we are looking for dedicated individuals who can join us to support the education of the children at MSD.

09

MSD, Columbia Campus, 8169 Old Montgomery Road, Ellicott City, MD 21043

This position is responsible to support the Principal and administrative staff at the Columbia Campus of the Maryland School for the Deaf. The position is mainly responsible for secretarial duties such as typing letters, memos, reports and other documents, as well as answering the telephone in a professional and courteous manner, screening calls for routine or emergency requests, and greeting guests.  Responsible for processing various online forms such as interpreter and field trip requests and getting the necessary signatures in a timely manner.

This position provides front desk coverage, opens, sorts, and distributes incoming correspondence.  Proofreads outgoing correspondence and reviews for completeness and accuracy.  Relieves the supervisor of operational details by assembling, compiling, and summarizing data into a concise form and preparing reports.  Responsible for gathering information school wide for copier report.  Must maintain front office supplies and dollar balance in postage machine.  Help guide visitors to appropriate building or department and ensure that all visitors are properly checked in.  Responsible for preparing and distributing weekly campus schedule of events.  May be assigned special projects by the Principal of the school.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Proficient in or able to carry a conversation in American Sign Language.

Not Required, but certificate from secretarial training program can be substituted for one year of experience.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

New hires are subject to a criminal background investigation at their own expense.  (Maryland Code, Family Law Article 1, Sections 5-560-568)

Applicant should be able to use a video phone.

Candidates will need to provide three letters of recommendation.

Applicants who meet the minimum qualifications will be evaluated.  The evaluation may be a rating of your application based on your education, training, and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates, and hours of work.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants certified to list will receive eligibility for a period of one (1) year.

STATE OF MARYLAND BENEFITS

 

Online application process is STRONGLY preferred.  If online access is not available or if you encounter difficulty, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.  Please include your name and recruitment number on any documentation to ensure timely processing.  Resumes will NOT be accepted in lieu of completing the online or paper application.  Additional or supplemental information must be submitted by the closing date and time.  Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf, Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Phone: 410-696-3031, TTY Users: call via Maryland Relay

Fax: 410-480-4536

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply.  We thank our Veterans for their service to our country and encourage them to apply.  Bilingual applicants are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.