OFFICE SECRETARY I

This position is located in Washington County.

08

100 West Franklin Street Hagerstown, MD 21740

To provide secretarial services to an operational/specialized Field unit of the Division of Parole and Probation.

Provides secretarial support to one or more officials, administrators or administrative staff; Types manuscripts, correspondence, reports and other documents using a keyboard of a personal computer; Relieves the supervisor of operational details by assembling, compiling and summarizing data into a concise form and preparing reports; Drafts correspondence; Receives telephone calls and visitors and arranges for appointments and interviews; Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations; Types manuscripts, correspondence, statements, tables and forms from corrected copy, rough draft or oral instruction; Opens, sorts, reads and distributes incoming correspondence; Proofreads outgoing correspondence and reviews records for completeness and accuracy; Prepares and maintains statistical and numerical reports and records; May compose and sign outgoing correspondence; May use word processing, data base, spreadsheet or desktop publishing computer software applications in order to prepare reports, charts, graphs or other documents; May enter, update, verify and retrieve data using computer data base or spreadsheet software applications;

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Experience with Microsoft Office to include Word, Excel, Power Point, and other software packages.

Experience entering information into the Criminal Justice Information System (CJIS) database.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS 

If you have any questions about this recruitment, please contact the Department of Public Safety and Correctional Services at 410-585-3060.

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.  

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

HRSD-Recruitment & Examination

ATTN: Pandora Johnson

6776 Reisterstown Road, Suite 309

Baltimore, MD 21215

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.