OFFICE SECRETARY I

By law, DJS is a child-serving agency responsible for assessing the individual needs of referred youth and providing intake, detention, probation, commitment and after-care services. DJS collaborates with youth, families, schools, community partners, law enforcement and other public agencies to coordinate services and resources to contribute to safer communities.

08

Department of Juvenile Services

Alfred D. Noyes Children's Center

9925 Blackwell Road

Rockville, MD 20850

The main purpose of this position is to provide Secretarial support to the Superintendent and other Administrative staff. Compose correspondence at a superior level and effectively communicate in a courteous manner is an extremely important function. The position maintains confidential records, prepares statistical reports, enter, update and verify data on facility incident reports and youth behavioral points. Assembles, compiles and summarize data into a concise form and prepare reports and arrange appointments for the Superintendent

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Experience working in a correctional or detention facility

Experience performing duties in FMIS

Experience in maintaining a monthly calendar and emails of management staff to include scheduling and planning meetings

Highly proficient in the performance of duties as an office manager and the ability to work independently

Highly proficient in Microsoft Office Suite (i,e. Word, Excel, Access, Power Point), to generate spreadsheets, forms to develop reports. The ability to compose minutes 

Highly proficient in maintaining a high level of confidentiality

Extensive customer service skills in an office setting working with internal and external customers to include Stakeholders (i.e attorneys, teachers, court clerk, law enforcement and other outside agencies) and screening management calls 

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for at least one year.

This list will be used by the DJS hiring agency to select employees.

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Resumes will NOT be accepted in lieu of completing the online or paper application.  

The online application process is STRONGLY preferred. If you do not have internet access to submit your application online, you may mail a paper application to the following address:  

Maryland Department of Juvenile Services

Office of Human Resources

120 W. Fayette Street

Baltimore, MD 21201

ATTN: RHONDA MOODY  

If you mail your application, it MUST be received by the closing date and time. You must include on each page the following information:      

*First and Last Name    

*Recruitment Number-located at the top of the bulletin    

*last 4 digits of your SSN  

All incorrect application forms will not be accepted! 

Please do not email unsolicited documentation.   

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.  

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.   Should additional information regarding this recruitment be required, please, contact DJS Office of Human Resources at djs.ohr@maryland.gov.  Include the Recruitment Title/Number that is located at the top of the bulletin.  

Veterans - Thank you for your service to our country. DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.  If you are seeking veteran's preference, please submit a copy of your DD-214 with your application.  

Bilingual applicants are encouraged to apply.

TTY Users: call via Maryland Relay  

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.