DGS PROCUREMENT OFFICER II

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This position is located in the Procurement & Logistics Division of the MD Department of General Services, at 301 W. Preston Street, Baltimore, MD.

The main purpose of this position is to provide guidance and direction to procurement staff statewide in the procurement process for commodities, facilities maintenance and other needs and to serve as the Procurement Officer or Agency Buyer. This includes the responsibility of soliciting, evaluating and awarding statewide contracts according to State Procurement laws, procedures and regulations as well as maintaining contracts by assuring compliance with terms and conditions. Utilizes procurement expertise and skills by editing solicitations, contract specifications and other related contract documentation as needed, scheduling and conducting pre-bid meetings, determining recommendation of awards to the Board of Public Works and the Departmental Procurement Review Board, preparing approval documentation, handling contract disputes, correspondence, file maintenance, bidders list maintenance and other related administrative duties. This position also verifies bidder references, communicates with contractors and agencies regarding information. This position receives general supervision from a DGS Procurement Officer Supervisor or other designated administrator.

Duties for this position include but are not limited to:

- Developing specifications for scheduled Statewide contracts.

- Consulting with user agencies and contractors to facilitate the processing of solicitations and contracts in an efficient manner.

- Participating in pre-bid meeting conferences to review specifications with attending contractors and agency officials.

- Responsible for bid opening and reviews and evaluating the bid tabulation.

- Providing accurate and detailed analysis of bids received to determine the responsiveness and responsibility of bidders.

- Reviewing and recommending modifications to specifications from agencies.

- Creating maintenance and/or commodities contracts, contract renewals and contract modification award documents for approval.

- Responding to questions from contractors, State agencies and the public.

- Making required determinations and completing the awarding of procurement contracts.

- Resolving protests and disputes between agencies, DGS and contractors.

- Maintaining current and working knowledge of procurement laws, codes, policies, procedures and objectives. Determining proper resolution of issues within established guidelines and regulations.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: One year of contract management or procurement experience involving duties such as: soliciting, evaluating, negotiating and awarding contracts or ensuring compliance with procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination for the required education: Certified Purchasing Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting and Industrial Management classifications or Contracting and Industrial Management specialty codes in the Procurement field of work on a year-for-year basis for the required experience and education.    

At least one (1) year of experience performing procurement activities as a current or former employee with the State of Maryland is required.

Candidates with experience managing contracts for equipment or services and familiarity with Maryland's Financial Management Information System (FMIS) are desired.

This recruitment is limited to current or former employees of the State of Maryland who are willing to accept employment in Baltimore City, MD.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please note: Previous applicants need not re-apply. Please provide sufficient information on your application to support that you meet the qualifications for this recruitment. All information concerning your qualifications MUST BE submitted by the closing date. Information submitted after the closing date will not be considered.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring agency to select employees.

Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority. If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week. You must include on your application the time spent on such activity. You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

To submit additional information, please upload an attachment to your application.

Contact ari.ross@maryland.gov or call 410-767-4985 for questions about this recruitment.

The on-line application process is STRONGLY preferred. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Room 1207, Baltimore, MD 21201 by the closing date and time.

We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are also encouraged to apply.

Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity, as an equal opportunity employer.

TTY Users: call via Maryland Relay