Skip to Main Content

Powered by JobAps

AGENCY BUDGET SPECIALIST TRAINEE

Recruitment #17-000985-0001

Introduction

This is a Position-Specific Recruitment for the Department of Human Services, Budget Management Division.  It is important to complete the Supplemental Questions as part of the application process.

GRADE

12

LOCATION OF POSITION

Department of Human Services

Budget Management Division

311 West Saratoga Street

Baltimore, MD 21201

Main Purpose of Job

This position provides staff support and assistance as a Budget Analyst to the Department of Human Services (DHS), Budget Management Division. The incumbent in this position is responsible for learning and comprehending the budget development, negotiation and execution of the budgets for assigned administrations. The Budget Analyst will learn to prepare budget requests in accordance with the guidelines and other information that becomes available subsequent to the issuance of guidelines, i.e., inflation adjustments, changes in cost or allowance levels, deficiency appropriations, etc., as directed by the Budget Management Director or Deputy Director.

POSITION DUTIES

Learns to assist and prepare the annual budget for assigned administrations in accordance with budget instructions and established time lines.

Learns to verify accuracy and certification of procurement documents for availability of funds to monitor contract balances using Advanced Purchasing and Inventory Control System (ADPICS) and Relational Statewide Accounting and Reporting System (R*STARS) in Financial Management Information System (FMIS) as well as tracking expenditures on Excel spread sheet.

Learns to assist and prepare quantitative portions of budget requests, including experience based items, formula driven costs, caseload driven costs, and inflation adjustments.

Learns to assist and provide direction in the technical operation, retrieval and preparation of the computerized data files, printed copies of the numerical request and corresponding budget justifications.

Learns to prepare fiscal estimates and impact statements in response to legislative bills and proposed legislation.

Learns to assist and prepare balance sheet items utilizing current expenditure reports to ensure accuracy and reliability to protect departmental fiscal resources.

Learns to review year-end encumbrance submissions and proof data entries; and performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Please describe in detail any specific job duties relating to the minimum qualifications stated below.

Education:   A Bachelor’s degree from an accredited college or university.

Experience: None

Notes:

1. Candidates may substitute experience in budget preparation, presentation and execution at the rate of one year of experience for one year of the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required education.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess the following:

1. Six months experience with budget preparation.

2. One or more years of experience in using a financial system such as ADPICS or Microsoft Excel.

3.One or more years of experience working with internal and external customers.

SELECTION PROCESS

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment.

Successful candidates will be ranked as Best-Qualified, Better-Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  It is imperative to list all computer and software experience on your application pertaining to your job duties.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services

Examination Services Unit

Attention: Betty Ketterman 

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or, fax requested information to: 410-333-0882; Email:  Bettyj.ketterman@maryland.gov.; Voice 410-767-7147, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation.

The paper application must be received by 5PM on the closing date for the recruitment.

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.