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AGENCY PROCUREMENT SPECIALIST SUPERVISOR

Recruitment #17-000851-0008

GRADE

17

LOCATION OF POSITION

The current vacancy is in Baltimore County.

Office of the Secretary

300 East Joppa Road, Suite 1000, Towson, MD 21286

Main Purpose of Job

To procure equipment, services, supplies, maintenance, and IT equipment and services for the Department of Public Safety and Correctional Services. Directs and coordinates the procurement activities of staff, and ensures compliance with all applicable state procurement laws, regulations, and policies.

POSITION DUTIES

Plans, coordinates, supervises and evaluates the work of lower-level Agency Procurement Specialists and related support staff.

Reviews and analyzes purchase requisitions and determines the most appropriate procurement methods to use, such as negotiated awards, competitive sealed bidding, competitive sealed proposals, sole source or emergency in accordance with State Procurement laws, procedures and regulations.

Develops contract specifications, including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary services, supplies, maintenance and equipment.

Conducts pre-bid and pre-proposal conferences, site inspections, explains procurement requirements, establishes procurement procedures and schedules, participates in and/or conducts offerors discussions and contract negotiations.

Conducts bid openings for competitive procurements to determine whether offerors are reasonably qualified to be selected for award and may recommend proposals for awards.

Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements and resolves issues with contractors regarding price, delivery and terms.

Processes and verifies Minority Business Enterprise (MBE) participation. Prepares documents for BPW contract approval.

Uses the Advanced Purchasing and Inventory System (ADPICS) portion of Financial Management Information Systems (FMIS) to facilitate the procurement process.

Performs other related duties.

MINIMUM QUALIFICATIONS

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Four years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year for year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination for the required education: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

1 year of experience in the full life-cycle Request for Proposal (RFP) development to include: drafting, soliciting, proposal evaluation, award, and contract monitoring.

DESIRED OR PREFERRED QUALIFICATIONS

- Experience in procuring professional services contracts

- Certification as a Certified Public Purchasing Officer (CPPO); or Certified Purchasing Manager (CPM)

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date. The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire (by the closing date) to:

HRSD-Recruitment & Examination

ATTN: Cynthia Wingate

6776 Reisterstown Road, Suite 309

Baltimore, MD 21215

To submit qualifying documents, the preferred method is to upload them using the online application; however, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (enclose a cover sheet with your contact information, position name, recruitment number and the number of pages faxed).
Resumes will NOT be accepted in lieu of completing an application.

We will not consider information submitted after the closing date of this announcement.

If you have any questions about this recruitment, please email cynthia.wingate@maryland.gov.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

TTY Users: call via Maryland Relay