AGENCY PROCUREMENT SPECIALIST SUPERVISOR

17

Department of Human Services

Office of Budget & Finance

Procurement Division

311 W. Saratoga Street

Baltimore, MD 21201

This position functions as a supervisor within the Procurement Division at the Department of Human Services (DHS) to ensure that the agency is meeting its procurement goals in accordance with COMAR Title 21 and DHS Procurement Policies and Procedures. The incumbent in this position supervises the Procurement Unit staff.

Supervises Procurement Unit staff to ensure that assigned procurement transactions such as: solicitations of Request for Proposals (RFP), Invitation to Bids (IFB), small procurement solicitations and Department of General Services (DGS) solicitations, contract bids (competitively and non-competitively), contract amendments, contract renewals, DGS procurements and Advanced Purchasing and Inventory Control System (ADPICS) requisitions for goods or services and implementation of DHS Central Administrations and Local Departments of Social Services (LDSS) programs and services are processed in accordance with COMAR Title 21 Procurement Regulations and DHS, Department of Budget and Management (DBM), DOIT and DGS Procurement Policies and Procedures; provides customer service to both internal and external customers that meet or exceed the standards set by the Department; advises and instructs DHS Central and LDSS staff to accurately prepare solicitations (RFPs, IFBs, small procurements, and ADPICS requisitions) for goods or services for the implementation of their programs and services by obtaining best value contracts for DHS through use of the competitive and non-competitive procurement processes; develops an expert understanding of COMAR Title 21, etc., and learns to apply appropriate regulations, policies and procedures for processing accurately and timely all procurement transactions; and performs other related duties.

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

Please describe in detail any job duties relating to the minimum qualifications stated and include any computer software experience (ex. ADPICS, FMIS, etc.) used in each of the positions you held.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Four years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year for year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination for the required education: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

The ideal candidate will possess the following:

Experience in contract and specification writing techniques.

Experience with State government procurement laws, regulations and policies.

Experience reviewing procurement contracts for compliance with State laws and regulations.

Experience with ADPICS portion of FMIS to facilitate the procurement processes.

Experience communicating effectively with staff, officials and contractors both inside and outside of the agency.

Procurement experience working for a State government agency.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. 

Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services

Examination Services Unit

Attention: Leslie Wigfield

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; leslie.wigfield@maryland.gov; Voice 410-767-7316, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation.

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.