AGENCY PROCUREMENT SPECIALIST I

13

Aviation Command

3023 Strawberry Point Road

Baltimore, MD 21220

This position is the intermediate level of work procuring equipment, services, supplies, information technology, and other needs, using a competitive or negotiated procurement process. The employee in this position solicits, evaluates, negotiates and awards contracts, according to State Procurement Laws, procedures, and regulations. The employee maintains contracts by ensuring compliance with terms and conditions. The employee applies the appropriate Department rules, regulations, and values, and the appropriate provisions of COMAR to minimize the inefficiency or waste of State resources, thereby assuring the continued ability of the Aviation Command to carry out its mission of providing airborne medical evacuation, law enforcement, homeland security, and search and rescue services to requestors.

Instructs State contract managers in proper contract management techniques, and/or assists with or manages contract after award.

Reviews and analyzes purchase requisitions and determines the most appropriate procurement methods to use, such as negotiated awards, competitive sealed bidding, competitive sealed proposals, sole source or emergency in accordance with State Procurement laws, procedures and regulations.

Determines basis for awards and evaluation criteria.

Develops contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary services, supplies, maintenance and equipment.

Conducts pre-bid and pre-proposal conferences and site inspections and explains procurement requirements.

Prepares minutes of pre-bid and pre-proposal conferences, addenda to Requests for Proposals (RFP) and Invitation for Bids (IFB) and answers written questions from potential bidders and offerors.

Examines bid proposals to determine issues of responsiveness and responsibility and/or the need for additional information.

Conducts bid openings for competitive procurements to determine whether offerors are reasonably qualified to be selected for award and may recommend proposals for awards.

Assists with and conducts debriefings.

Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements.

Researches materials and provides testimony regarding Board of Public Works (BPW) items.

Evaluates contractor’s performance against terms and conditions of contracts and recommends corrective action such as the application of damages, withholding of payment or termination of contract.

Confers with Assistant Attorney General’s Office regarding bid irregularities, contract disputes, protests or appeals and Public Information Act requests.

Verifies Certificates of Insurance, Bonds and references for compliance with contract requirements

Verifies Minority Business Enterprise (MBE) participation.

Prepares documents for BPW contract approval.

Uses Advanced Purchasing and Inventory System (ADPICS) portion of Financial Management Information System (FMIS) to facilitate the procurement process.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: One year experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year for year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination for the required education: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

Experience using ADPICS portion of FMIS.

Experience writing contracts and specifications.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

1. Applicants for positions with the Department of Maryland State Police will be subject to a complete criminal background investigation and a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the applicant.

2. Employees in this classification must have access to an automobile for use on official business in the event a State vehicle cannot be provided. Standard mileage allowance will be paid for use of a privately owned vehicle.

3. Employees in this classification are subject to substance abuse testing in accordance with Code of Maryland Regulations 17.04.09, Testing for Illegal Use of Drugs.

The selection process for this recruitment will involve a review of each application.  Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST, BETTER or QUALIFIED category.  The list will be used by the hiring manager to select the individual to fill the vacancy.

The examination will consist of a rating of your education, training and experience as presented on your application and as they relate to the requirements of this position. 

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

 

If you are unable to apply online, you may submit an application via mail.  The Maryland State Application Form can be found online.  Completed paper applications, any required documentation and any required addendums may be mailed to:

Maryland State Police Aviation Command

3023 Strawberry Point Road

Baltimore, MD  21220

ATTN:  Mr. Jay Diggs Jay.diggs@maryland.gov

We thank our Veterans for their service to our country, and encourage them to apply.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.

TTY  Users: call via Maryland Relay