FISCAL SERVICES ADMINISTRATOR III

The Maryland Department of Aging is hiring a Fiscal Services Administrator to serve as Fiscal Administrator of the Division of Operations and Fiscal Services.  This is a management service position that serves at the pleasure of the appointing authority.

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301 W. Preston St., Baltimore, MD  21201

The Fiscal Administrator has oversight and provides leadership and direction in the day-to-day operations of the Department of Aging's division of Budget and Fiscal Services, Personnel Management, FMIS, Financial Reporting as well as Legislative Activity in regards to the Department's Budget.

Budgeting and Fiscal Services: Provide technical and administrative direction to staff to ensure that all fiscal operations are in compliance with applicable laws, regulations, and standards of professional practice.  Coordinate and review proposed budgets and financial plans as a basis for recommendations to the Secretary and Deputy Secretary.  Oversee responses to findings and implementations of corrective actions required by audit reports and financial monitoring visit.

Personnel Management: Plan, coordinate, supervise and evaluate the work of staff engaged in accounting by using the Performance Management Model.

FMIS: Manage the Financial Management Information System to ensure that financial operations are successfully processed through the systems in accordance with appropriations, and that required operations, including closeouts, are completed accurately.  Ensure that internal controls/separation or functions are maintained according to State guidelines.

Financial Reporting: Periodically prepare financial reports for use by the Secretary of the Department, Deputy Secretary, and management staff.  Prepare, analyze and interpret financial and narrative reports of fiscal services and projects.  Prepare cash flow and expenditure projections for grant programs to assist program directors and  to determine if deficiencies or surpluses are likely to occur in a specific grant program.

Procurement: Manage the procurement activities of the Department within the rules, regulations, policies and procedures established by the Department of General Services (DGS), the Department of Budget and Management (DBM), and the Department of Information Technology (DoIT). Supervise and guide the Procurement Officer.  Be the liaison with program staff on upcoming procurements and contract renewals.

Audit: Provide technical and administrative direction to the internal auditor(s) performing the audits of the grantees (AAA's) for the various federal and state grant programs.  Closely review the audits plans and assist the auditor in updating plans based on any new federal regulations.

Legislative Activity/Budgeting: Coordinate and prepare documentation for Departmental budget initiatives. Assist in the preparation and delivery of budget testimony, and respond to follow-up requests from Department of Budget and Management and the General Assembly.

Education:  A Bachelor's degree from an accredited college or university in business, accounting, finance or closely related field.

Experience:  Five years of experience in budgeting, accounting, auditing or financial analysis.  One year of experience in policy and program development.

• Master's degree
• CPA
• Procurement experience
• Accounts payable
• Federal management
• Federal Reporting

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. You must meet the minimum qualifications to be considered. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This evaluation must be submitted with your application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Resumes may not be submitted in lieu of completing the employment application.  Successful candidates will appear on a list of eligible for a period of at least one year.

Applications will be evaluated based on education, training, and experience as presented on the application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

STATE OF MARYLAND BENEFITS

RESUME AND COVER LETTER ARE REQUIRED and can be uploaded as an attachment under the Resume tab of the online application.

The online application process is STRONGLY preferred. If online access is not available, you may mail a paper application, resume, cover letter, and supplemental questionnaire to: Marjorie Point Du Jour, 301 West Preston Street, Room 608, Baltimore, MD 21201. All mailed documents must include the applicant's name and the job number and must be received by the closing date. Resumes will NOT be accepted in lieu of completing the application.

If you have any questions concerning the recruitment process for this position, please call 410-767-4850.

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.