ADMINISTRATIVE OFFICER I

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This position is located in the Department of General Services, Inventory Standards and Support Services Division, 301 W. Preston Street, Baltimore, Maryland.

This position reports to the Surplus Property Division manager and provides a full range of administrative support in the daily process of disposing of the State of Maryland's surplus personal property, primarily through the online auction system. The incumbent will be very instrumental in knowing the online auction tool; preparing and refining asset descriptions prior to auction; communicating with agency property personnel throughout the State to gain insight and clarity; updating and developing reporting tools on an assortment of measurables; as well as, producing a wide array of correspondence. The incumbent will also provide administrative support for the Federal Surplus Property Donation Program and other department personnel.

Administrative Officer I is administrative work requiring regular use of independent judgment and analysis in applying and interpreting complex administrative plans or policies. Employees are assigned administrative responsibilities involving the analysis of operational programs or procedures with recommendations for improvements. Employees in this classification may supervise professional, technical or clerical staff.

Duties for this position include but are not limited to:

- Review, maintain and update the online auction templates;

 - Review online auction submissions from agency clients.

- Conduct training on online auction user tools/resources, online auction templates and how to post an auction; alert Manager regarding templates ineffectiveness based upon user feedback and error trends;

- Refine auction content and formatting;

- Review  & process auction payments;

- Build rapport and communicate with agencies;

 - Maintain monthly spreadsheets of assets sold and credit card payments,

- Assist agency and buyers with pick-up concerns or other problems;

- Interact with customers, vendor representatives and helpdesk to assist local jurisdictions and Non-Profit organizations;

 - Work with auction websites;

- Maintain files and multiple databases;

- Disseminate correspondence, manuals, reports, etc.

- Traveling within the entire state may be necessary.

Education: Possession of a bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year to year basis for the required education and experience.

Preference will be given to candidates with online auction experience.  

The following qualities are highly desired:

- marketing acumen

- attention to detail

- ability to analyze

- problem solve

- manage multiple priorities

- work at a fast pace

- goal oriented/objective driven

- proficient in Microsoft Office software and other publishing applications

This recruitment is limited to applicants willing to accept contractual employment.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please provide sufficient information on your application to support that you meet the qualifications for this recruitment.  All information concerning your qualifications MUST BE submitted by the closing date.  Information submitted after the closing date will not be considered.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring agency to select employees.

Eligible list may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process.  Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity.  You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

To submit additional information, please upload an attachment to your application.  Contact tammy.vehstedt@maryland.gov or call 410-767-4986 for questions about this recruitment.  

The on-line application process is STRONGLY preferred. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Room 1207, Baltimore, MD  21201 by the closing date and time.  

We thank our Veterans for their service to our country, and encourage them to apply.  

Bilingual applicants are also encouraged to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

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