ADMINISTRATIVE AIDE

By law, DJS is a child-serving agency responsible for assessing the individual needs of referred youth and providing intake, detention, probation, commitment, and after-care services. DJS collaborates with youth, families, schools, community partners, law enforcement, and other public agencies to coordinate services and resources to contribute to safer communities.

Charles Hickey, Jr. School

9702 Old Harford Rd.

Baltimore, MD. 21234

The position will provide administrative assistance to the Division of General Services. The Administrative Aide will support the Office of Fleet Management and Inventory Control.

The Administrative Aide will work within the General Service unit to assist the Fleet Manager with inventory control and other fleet management duties. The incumbent will also be responsible for a variety of administrative functions that includes maintaining spreadsheets, composing memos, creating data charts, and updating PowerPoint slides.  The Administrative Aide will conduct research across various databases to compile information that is needed to determine how Fleet Management can continue to serve DJS at an optimum level of performance.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Candidates must have at least one year of  Inventory Control experience 

Candidates who possess the following experienced are desired:

Experience using MicroSoft Word to compose routine memorandums/correspondence and forms

Experience composing spreadsheets and creating tables using Microsoft Excel and/or Access programs

Experience using Power Point to create and/or edit graphs and presentations

Experience performing fleet management duties

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment will be a rating of your application based on your education, training, and experience as it relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate educational and employment information on your application.  Please make sure to provide sufficient information on your application to show the qualifications for this recruitment. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This list will be used by DJS hiring agency to select employees. 

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application and copy of license/certificate to the address below or fax a paper application  and copy of license/certificate to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  Incorrect application forms will not be accepted. The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted:    

Maryland Department of Juvenile Services    

OHR-Recruitment & Examination Unit  

One Center Plaza  

120 W. Fayette St.  

Baltimore, MD 21201  

Attn: Kia Brown

Fax number 410-333-4188

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.   Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov  

Include the Recruitment Title/Number that is located at the top of the bulletin. Bilingual applicants are welcome to apply for all recruitments. DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.  

TTY Users: call via Maryland Relay As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.