ADMINISTRATIVE SPECIALIST(s) II

Maryland State Department of Education is recruiting for three (3) Administrative Specialist II positions. The positions are Patron Services Assistant, Business Office Manager, and Maryland Accessible Textbook Program (MAT) Specialist; located in the Division of Library Development and Services (DLDS). The resulting eligible list will be maintained for one (1) year. Persons interested in future vacancies within this classification must re-apply.

State Salary Grade 11

Salary Range: $32,364 - $50,818

415 Park Avenue

Baltimore, MD 21201

These are administrative positions one responsible for providing leadership and assistance to provide high quality library service to clients of the Maryland State Library for the Blind and Physically Handicapped (LBPH) -AND- one responsible for providing high quality library service to the clients of the Maryland State Library for the Blind and Physically Handicapped (LBPH) while supporting the Branch Chief and ensuring the smooth functioning of LBPH business and procurement processes by serving as a procurement specialist -AND- one responsible for providing support to the coordinator of the Maryland Accessible Textbook Program (MAT) program as well as the Management Associates.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.

Knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information; knowledge of basic analytical principles and techniques; knowledge of the nature and function of LBPH, organization charts, staffing patterns, and work-flow diagrams; skill in the use of standard office software; skill in short and long range planning; ability to prepare and present reports; ability to establish and maintain effective working relationships with co-workers and the general public; ability to learn an agency’s purpose, programs, organization and procedures; ability to make decisions related to patron service issues; ability to make decisions related to reader advisory service; ability to provide procurement services to LBPH staff; ability to process payments and create purchase orders for current contracts; ability to prepare and validate credit card reconciliations; ability to suggest recommendations for improvement of work flow of the unit; ability to participate in short and long range planning; and the ability to participate in the design of the application process.

• Experience assisting individuals with disabilities
• Experience with Integrated Library System (ILS) computer equipment and software
• Extensive experience with current versions of Microsoft Office (Excel, Outlook, Access, and Word)

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETING THE APPLICATION. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

STATE OF MARYLAND BENEFITS

On-line applications (and resumes) are the preferred method for receiving your application/attachments.  Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for - Administrative Specialist(s) II- Patron Services Assistant, Business Office Manager, and Maryland Accessible Textbook Program (MAT) Administrative Assistant #224837, #224838, and #224836  - JobAps#16-001756-0043   Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.  

For inquiries, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.  

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Appropriate accommodations for individuals with disabilities are available upon request  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.