ADMINISTRATIVE SPECIALIST II

The Department of Labor, Licensing and Regulation, Division of Labor and Industry, is accepting applications for an Administrative Specialist II position. This position is within the Safety Inspection Unit and is limited to current permanent and contractual employees of the Division of Labor and Industry only.

11

1100 North Eutaw Street, Baltimore, Maryland 21201

Provides administrative staff support to the Program Manager and Chief Inspectors in the administration of the Safety Inspection Program by managing the coordination of inspections and investigations pertaining to elevator units and related equipment operating at various sites throughout the State, ensuring that these devices are being operated, maintained and repaired in accordance with the Annotated Code of Maryland, COMAR regulations, referenced codes, standards and manufacturer's criteria through a comprehensive review and analysis of inspection reports submitted.

Provide administrative staff support to the Program Manager and Chief Inspectors by providing updated information to business owners and the public regarding elevator, boiler, pressure vessel, & amusement ride safety, the law and regulations and departmental operations and policies. Respond to inquiries from the public, identifying and resolving problems. Receives and processes all expense vouchers for the unit. Collects and records inspector fleet sheet and enters pertinent information into mileage database. Processes re-registration forms, invoices, citation warnings and prepares them for mailing. Opens, reads and distributes all incoming mail. Is the primary receiver of payments and initiates payment process by following inter unit procedures to ensure compliance with all cash handling policies.  

Provides support with updates and maintenance assuring the most current information for owners and contacts in elevator database files. Provides back-up support for clerical staff in their absences.  

Provides administrative staff support to the Program Manager and Chief Inspectors in the administration of the Safety Inspection Program by assisting in developing and implementing new and revised policy, procedures and processes consistent with Departmental goals.

Conducts research and investigations compiling data used in compliance cases.  Reviewing case files independently, determining if citation is appropriate for issuing.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.

This position is limited to current permanent and contractual employees of the Division of Labor and Industry only.

Preference will be given to candidates who have the following:

Experience assisting with preparing reports, special projects and summaries

Experience with investigations or events

Experience reviewing, processing, and maintaining records and documentation

Experience verifying information is in accordance with policy, procedures, and regulations

Experience exercising independent judgment

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

All candidates are subject to a background check against files maintained by the division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Military Veterans may qualify for additional bonus points towards certification. A copy of your proof of eligibility (DD 214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.  Permanent State employees do not need to submit proof of eligibility for Veterans’ Credit. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email (mekia.gaskins@maryland.gov), mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Administration

Attn: 16-001756-0026, Mekia Gaskins

1100 N. Eutaw Street, Rm. 101

Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.