OFFICE SECRETARY III

This position is located in Hagerstown, Maryland

10

18701 Roxbury Road

Hagerstown, Maryland 21746

To provide secretarial and administrative support to one or more administrative officials and staff, including routine and specialized, complex secretarial services.

Types manuscripts, correspondence, reports and other documents using a typewriter or using a keyboard of personal computers, computer terminals or word processors

Direct telephone calls and visitors

Provides information to callers in regard to laws, rules, regulations, operations and procedures governing the agency's operations

Responsible for maintaining a log of all serious Incident Reports and use of Force Reports

Maintain database of all Division of Correction badges assigned to Correctional staff Maintain shift rosters daily by updating database of any personnel transactions regarding correctional officers, which is used by the Security Chief

Maintain the Security Chief's calendar. This involves keeping a schedule of appointment and arranges meetings for the Security Chief with necessary personnel

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Experience answering telephone, resolving problems and directing calls to appropriate staff

Experience using Microsoft Office (Word and Excel)

Experience entering information into a database

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

 

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

HRSD-Recruitment & Examination

ATTN: Pandora Johnson

6776 Reisterstown Road, Suite 309

Baltimore, MD 21215

For more information, please call 410-585-3391

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are encouraged to apply.