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OFFICE SECRETARY II

FULL-TIME CONTRACTUAL

Recruitment #16-001328-0010

GRADE

9

LOCATION OF POSITION

Department of Health and Mental Hygiene

Office of Health Care Quality

55 Wade Avenue

Baltimore, MD  21228

Main Purpose of Job

The main purpose of this position is to provide secretarial support to employees who manage and administer the Ambulatory Care programs that include Major Medical Equipment Providers, Comprehensive Outpatient Rehabilitation Facilities, and Outpatient Physical Therapy. This position requires familiarity with State licensing procedures and federal certification procedures, and the ability to communicate program information to providers and the general public. This employee is responsible for insuring that all responsibilities related to ambulatory care programs are carried out efficiently and timely. This position will also provide relief coverage for the Office of Health Care Quality front office when the assigned staff to that position is on lunch or any other type of leave.

MINIMUM QUALIFICATIONS

Education:    Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  Two years performing secretarial or clerical work involving typing duties.

NOTES:

1.  Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2.  Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3.  Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

  

DESIRED OR PREFERRED QUALIFICATIONS

The selected candidate should have the ability to perform multiple clerical duties, along with customer service experience, proper telephone etiquette, be detailed oriented and have very good organizational skills.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be evaluated. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred. If online process is not available, please send your paper application to: DHMH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted. If you need to submit additional information, the preferred method is to upload. If unable to upload, please fax requested information only to 410-333-5689. Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 767-1251 or MD TTY Relay Service 1-800-735-2258. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Should additional information regarding this recruitment be required, please contact the DHMH Recruitment and Selection Division at 410-767-1251 or via email at dhmh.jobs@maryland.gov.




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