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OFFICE SECRETARY I

PART-TIME position

Recruitment #16-001318-0018

Introduction

THIS POSITION IS LIMITED TO THOSE WILLING TO WORK PART-TIME IN BALTIMORE CITY.

GRADE

08

LOCATION OF POSITION

Baltimore City Department Social Services

Office of Policy and Practice

3031 E. Biddle St.

Baltimore, MD 21213

Main Purpose of Job

The main purpose of this position is to provide secretarial support and perform clerical duties such as record keeping, photocopying, directing phone calls to appropriate staff, sorting mail, arranging appointments, and typing correspondence.

POSITION DUTIES

Secretarial/clerical- type correspondence, reports and statements, maintain office records and files, maintain updated program -specific spread sheet, review and compose correspondence, make special forms and summaries, maintain all phone messages, schedule, confirm and cancel meetings and interviews, review all finished assignments to ensure accuracy and check for grammar, schedule, coordinate and prepare agenda for monthly all staff meeting, take attendance, distribute pertinent material, examine, verify and complete monthly statistic reports, requisitioning and distributing supplies for staff and maintaining controls.

MINIMUM QUALIFICATIONS

Please describe in detail any job duties relating to the minimum qualifications stated below and include any computer software experience (Excel, CHESSIE, PowerPoint, Word etc.) used in the each of the positions you held.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Experience managing a Google calendar.

LIMITATIONS ON SELECTION

THIS POSITION IS LIMITED TO THOSE WILLING TO WORK PART-TIME IN BALTIMORE CITY.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.  Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. 

 All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit

Attention: Kendra Young

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or, email dhr.esu@maryland.gov; Assistance via phone: 410-767-7414.

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity




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