OFFICE SECRETARY I

WE ARE PUBLIC SAFETY.  STAND STRONG WITH US.

08

18601 Roxbury Rd, Hagerstown, MD 21746

This is a position specific recruitment for the Department of Public Safety and Correctional Services. The resulting eligible list will be used to fill positions in DPSCS Correctional facilities in Hagerstown, Maryland ONLY.

Performs clerical support for the Case Management Department and provide clerical support for other departments.

• Provides clerical support to case managers, such as filing and typing letters, submitting requests, etc.
• Enters information on the OCMS screen
• Checks the change sheet daily for any changes in the inmate’s status and makes the appropriate paperwork updates
• Answers phone calls from inmates families, other institutions, attorney’s and other outside agencies
• Maintains schedules for inmates visits
• Puts inmate base files in order and files in appropriate cabinets
• Types detainers for the case managers, and mails to appropriate County offices
• Makes institutional entries for attorneys and other visitors

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

PREFERRED QUALIFICATIONS:

• Personal computer skills.
• Attention to detail and analytical skills.
• Excellent oral and writing communication skills.

This is a position specific recruitment to fill an existing vacancy at the Maryland Correctional Training Center -Hagerstown only.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. You must meet the minimum qualifications (and selective qualifications, if applicable) to be considered. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This evaluation must be submitted with your application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Resumes may not be submitted in lieu of completing the employment application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with the following : each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

ONLINE APPLICATIONS ARE HIGHLY RECOMMENDED, however a paper application may be submitted to: HRSD-Recruitment & Examination                                                                                    

ATTN: M. Cooper-Stokes

6776 Reisterstown Road, Suite 309 Baltimore, MD 21215

For more information, please call 410-585-3410.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.