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AGENCY PROCUREMENT SPECIALIST II

Recruitment #16-000849-0011

Introduction

The College Savings Plans of Maryland is an independent State Agency responsible for administering two IRC Section 529 College Savings Plans - the Maryland Prepaid College Trust and the Maryland College Investment Plan.  The Maryland Prepaid College Trust (MPCT) is a “defined benefit” type plan and the Maryland College Investment Plan (MCIP) is a “defined contribution” type plan, both of which are designed to provide ways for families to save for future college expenses and reduce reliance on future student loan debt. In addition, the agency will be taking on the role of administering the State’s 529A program through the ABLE Act designed for Americans living with disabilities.

GRADE

15

LOCATION OF POSITION

217 E. Redwood Street, Ste, 1350, Baltimore, MD  21202

Main Purpose of Job

This position serves as the sole procurement officer responsible for the direction, coordination and compliance of all procurement activities for contracts involving services and commodities on behalf of the agency in accordance with COMAR Title 21 State Procurement Regulations and the policies and procedures established by the State's Department of Budget and Management, the Department of Information Technology, and the Department of General Services.  This position is also responsible for developing internal procurement procedures, tracking all contracts, providing recommendations to management regarding major contract issues, and representing the agency at Senior Procurement Advisory Group and Governor's Office of Minority Affairs procurement meetings. This position prepares and submits all procurement related reports such as Minority Business Enterprise reports and Preferred Provider reports to meet statutory and regulatory mandates pertaining to procurement functions, and serves as the agency appointed MBE Coordinator. This position manages all large and small procurements on behalf of the agency and requires use of the Advanced Purchasing and Inventory System (ADPICS) portion of the Financial Management Information Systems (FMIS) and utilization of eMaryland Marketplace to facilitate the procurement process.

MINIMUM QUALIFICATIONS

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications: 

1. At least two years of experience directing, coordinating and compliance oversight of procurement activities.

2. Knowledge of COMAR title 21 as it relates procurement regulations

3. Experience developing internal procurement procedures

4. Experience managing small and large procurement

5. Experience using ADPICS, FIMIS, and eMaryland Marketplace

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum qualification will be evaluated.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Resumes may not be submitted in lieu of completing the employment application.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.  This evaluation must be submitted with your application.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If online access is not available, you may submit a paper application, supplemental questionnaire, and supportive documents to: Department of Budget and Management, Recruitment and Examination Division, 301 West Preston Street, Room 608, Attention: Ms. Waugh, Baltimore, Maryland 21201. The paper application must be received by the closing date. 

Resumes will NOT be accepted in lieu of completing the application.

If you have any questions concerning the recruitment process for this position, please call 410-767-4933.

TTY  Users: call via Maryland Relay.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.  




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