AGENCY PROCUREMENT SPECIALIST II

To be approved for this recruitment, you must possess one year of experience creating and maintaining excel procurement spreadsheets for expenditure tracking and reporting of goods, services and commodities and meet the minimum education and experience requirements.

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Department of Human Resources

Child Support Enforcement Administration

311 W. Saratoga Street

Baltimore, MD 21201

This position serves as the Procurement and Contract Specialist within the Department of Human Resources (DHR), Contracts and Procurement Division for competitive and exempt Contracts and Agreements procured to assist the Child Support Enforcement Administration (CSEA) and local child support agencies in the provision of services to customers as a means of carrying out CSEA's mission of enabling, encouraging and enforcing parental responsibility through innovative programs, partnerships, and technologies, thereby contributing to child and family well being. The incumbent in this position is responsible for soliciting contract services, evaluating proposals, negotiating contract terms and corrective actions, recommending contract awards, and monitoring contract terms and conditions, and Minority Business Enterprise (MBE) reporting and monitoring. This position also provides assistance with all functions related to purchasing activities of CSEA Central, Baltimore City Privatized Office of Child Support Enforcement (BCOCSE), Baltimore City Special Counsel Unit, and State Disbursement Unit while assisting other CSEA Program Specialists and Contract Managers in the solicitation and execution of service contracts procured via competitive/exempt Contracts and Agreements according to Maryland's Title 21 State Procurement Regulations.

This position maintains, implements rules, regulations, standards, and controls for carrying out and completing work assignments within the contracts and procurement program; monitors contracts and services consisting of Contracts/Agreements utilized by the Agency (i.e., Competitive, Inter Governmental Agreements (IGAs), Memorandums of Understandings (MOUs), Memorandums of Agreements (MOAs), etc.); assists in the development of annual reports and maintains reporting documentations on behalf of the agency; assesses and monitors contractor performance; reviews and approves invoices; identifies deficiencies, notates required corrective action plans and suggests penalties provided for under the contract; maintains files of all contract monitoring activities for use in substantiating that procedures were carried out as required; prepares Requests for Proposals (RFPs), Invitations for Bids (IFBs) and IGAs required in soliciting contract services as provided on the DHR Solicitation Checklist; and co-chairs Integrated Project Management Team meetings for preparing specifications for RFPs and IFBs in excess of $100,000; evaluates proposals submitted in response to RFPs, IFBs or IGAs; participates on evaluation committee to review and evaluate proposals; negotiates with IGA providers and participates in developing issues used by the procurement officer; participates in meetings to determine contract requirements; prepares contracts for IGG and obtains provider signature; prepares all other contract documents as provided for on the DHR Contracts Greater Than $25,000 Checklist; submits contracts for review and approval through CSEA and DHR processes; submits approved IGA to Executive Director for execution; distributes executed contract as provided for in the CSEA internal procedures; utilizes the Advance Purchasing and Inventory System (ADPICS) and the Financial Management Information Systems (FMIS) to obtain and provide updated financial data on CSEA contracts/agreements, purchased goods, services and commodities; develops and maintains excel spreadsheets for expenditure tracking of goods, services and commodities; maintains expenditure reports for tracking and documenting expenditures; and reviews invoices to ensure items billed are provided for in the contract to obtain validation for processing invoices for payment; monitors contract/agreement budgets, fiscal performance and resource allocation; obtains monthly MBE reports from MBE contractors and appropriate CSEA program staff; enters MBE reporting data into FMIS/ADPICS system; maintains MBE quarterly reports as required by the department; reviews MBE reports to ensure prime contractor and sub-contractor compliance is maintained according to the terms of the contract; develops and maintains a contract/ procurement purchasing management plan for the purpose of ensuring that contracts and goods are procured timely; monitors for compliance in accordance with State regulations and CSEA internal procurement and contract management procedures; promotes the work of the department through frequent contact with interested groups and individuals; and establishes and coordinates interface relationships between contractors or providers of services and local child support agencies in order to ensure that the service needs of the local agencies and their customers are being met in accord with contract provisions.

Please describe in detail any job duties relating to the minimum qualifications stated and include any computer software experience (ex. Word, Excel, Access, etc.) used in each of the positions you held.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

Applicants must meet the Selective Qualification to be considered. Include clear and specific information on your application regarding the qualification.

One year of experience creating and maintaining excel procurement spreadsheets for expenditure tracking and reporting of goods, services and commodities.

1. Experience with FMIS, ADPICS and R*STARS and Excel spreadsheets.

2. Strong written and oral communication skills.

3. Ability to prioritize and multi-task effectively.

4. Flexibility in a busy environment.

5. Strong time management, priority setting and problem-solving skills.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.  Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit

Attention: Leslie Wigfield

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882; Email dhr.esu@maryland.gov: Voice 410-767-7316, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation.

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.