MANAGEMENT ASSOCIATE

Limited to candidates willing to accept employment in Montgomery County, Maryland.

13

Department of Human Resources

Maryland Commission for Women (MCW)

51 Monroe Street, Suite 1034

Rockville, MD 20850

This position provides administrative and secretarial support to the Executive Director, Maryland Commission for Women (MCW) and 25 members of the Commission for Women. The incumbent will work with a diverse group of internal and external customers on both routine and sensitive issues with a consistently high level of customer service.

Typing, filing, and scheduling for the office. Performs duties such as coordination of meetings, preparing meeting materials, recording official minutes, obtaining supplies, and working on special projects.  Answers routine and non-routine correspondence and assembles confidential and sensitive information.  Responsible for procurement, processing payments and fiscal record keeping, including monthly expenditure reports, interface with FMIS and Oracle applications, and maintaining MCW website content.  Assists in organizing MCW events including facility and speaker coordination, registration, publicity and implementation.  Uses office skills to handle communications; file organization and management; equipment maintenance, and software including word processing, spreadsheets, databases and presentations, reports and letter preparation.  Use independent judgment to plan, prioritize, and organize a diversified workload.  

Please describe in detail any job duties relating to the minimum qualifications stated below and include any computer software experience (Excel, Powerpoint, Word, etc.) used in the each of the positions you held.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

Applicants must meet both the Minimum and the Selective qualifications.

One year of experience using Microsoft Office Suite (WORD, EXCEL AND POWERPOINT).

General office management and administrative support;
Competence with Microsoft Office Suite (Word, Excel, Powerpoint);
Experience with budget and financial record keeping and monitoring;
Experience with purchasing/procurement and payment processing;
Excellent language skills - both oral and written;
Excellent customer service skills.

Limited to candidates willing to accept employment in Montgomery County, Maryland.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience relating to the requirements of the position.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: 

Attention: Kendra Young 

DHR Examination Services Unit

311 W. Saratoga Street, First Floor 

Baltimore, Maryland 21201 

Or, fax requested information to: 410-333-0882; Email dhr.esu@maryland.gov; Voice 410-767-7414, toll-free: 1-800-332-6347.  Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment.  

TTY Users: call via Maryland Relay, 1-800-925-4434. 

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.