ADMINISTRATIVE OFFICER III

This is a Position Specific Recruitment for the Office of Emergency Operations in the Division of Administrative Services.  You must possess one year of experience in government financial management (e.g., financial analysis, budgeting, or similar work) if you are not using the substitution factor and meet the minimum education and experience requirements to be approved for this recruitment.

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Division of Administrative Services

Office of Emergency Operations

311 W. Saratoga Street

Baltimore, MD 21201

This position serves as the Finance Administrator for the Office of Emergency Operations which serves the citizens of Maryland during disasters by coordinating efforts for evacuation, sheltering, emergency assistance, and human services. This position is responsible for coordinating programs and projects related to financial matters for the unit, and for the unit's annual budget and expenditures with the Department of Human Resources. The incumbent in this position is an emergency essential employee and must be available for duty 24/7; monitors and approves expenditures for the current fiscal year; prepares, analyzes, and defends budget; coordinates financial matters for the unit; compiles and summarizes financial data into a concise form and prepares financial reports; performs federal grants oversight at the program level; coordinates Repatriation requests and Public Assistance claims; coordinates unit procurements; prepares Invitations for Bids (IFBS), Requests for Proposals (RFPs), and related materials for contracts; develops financial tracking and reporting system for distribution; performs reconciliation of corporate purchasing card and grant expenditures; interprets Department financial policies related to OEO and federal grant regulations; supports State emergency operations as participant or field leader during an emergency event; and other related duties as assigned.

Please describe in detail any job duties relating to the minimum qualifications stated and include any computer software experience (ex. Word, Excel, Access, etc.) used in each of the positions you held.

Education: Possession of a bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year to year basis for the required education and experience.  

You must possess one year of experience in government financial management (e.g., financial analysis, budgeting, or similar work) if you are not using the substitution factor and meet the minimum education and experience requirements to be approved for this recruitment.

Possession of a bachelor degree in Accounting, Financial Management or a related field.

Experience in or familiarity with disaster relief work and/or emergency management, especially relating to mass care, emergency assistance, and hazard mitigation.

Experience with the State Financial Management Information System (FMIS) and Advanced Purchasing and Inventory Control System (ADPICS).

Willingness to travel throughout the State of Maryland with overnight stays.

Extremely familiar with Microsoft Word, Excel and PowerPoint and be capable of producing moderately complex documents in a short period of time.

Participates or be exposed to uncomfortable or unpleasant surroundings, hazardous conditions and physical demands such as lifting 50 pounds or more.

Able to work independently, completing complex projects and coordinating with multiple departments with limited supervision.

Excellent writing and analysis skills, demonstrated through clear, concise communication.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.  Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS  

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Resources 

Examination Services Unit

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Please do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.