ADMINISTRATIVE SPECIALIST I

This is a recruitment for an Administrative Specialist I, (Docket Room Clerk) in the Office of Executive Secretary of the Public Service Commission.

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William Donald Schaefer Tower

6 St. Paul Street

Baltimore, Maryland 21202-6806

This position is responsible for the initial receipt and docketing of the Public Service Commission's official filings and related correspondence from utility companies.

This position will ensure that officially filed items are efficiently and accurately maintained.  This process involves accurately recording, both in an electronic and hard copy form, all case items.  The docketing process also includes; maintaining an accurate summary of all case items, a separate confidential file for each confidential filing, ensuring access by authorized personnel only, and maintaining a correspondence file and data request response file.

Oversee external and internal stakeholder access to official case file materials.  This is accomplished by:  (1) assisting stakeholders in identifying and locating the information they are seeking; (2) responding to stakeholder requests for information (electronic, hard copy, etc.); (3) establishing appropriate procedures for case filings removal; (4) researching case files; (5) ensuring document integrity; and (6) billing appropriately consistent with Commission policy.

Perform miscellaneous administrative duties such as (agency postmaster); (2) act as coordinator of official report distribution; (3) coordinate the dissemination of agency law books and the annual report; and (4) perform backup functions for various administrative staff as needed.

Manage the Commission’s confidential case related document system by following agency guidelines requiring affidavits, establishing a secure docket area, prohibiting copying, ensuring integrity of returned records, and prohibiting non-agency stakeholders access.  

Education: Completion of 60 credit hours at an accredited college or university.

Experience: None

Notes:  

1. Candidates may substitute one year of experience in administrative or professional work for the required education, at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be required to complete supplemental questionnaire.  Therefore, it is important that you provide complete and accurate information on your application. 

STATE OF MARYLAND BENEFITS  

It is strongly encouraged that you apply online; however, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail, fax, or deliver in person.  Please include your name, and recruitment number on any documentation to ensure timely processing.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Application inquiries can be directed to the information listed below or you may call 410-767-3623.  Fax number is 410-333-1263.  TTY users call Maryland Relay Service.  Our mailing address is:

Maryland Public Service Commission

Cindy Mann, Secretary, Personnel Division

6 St. Paul StreetBaltimore, Maryland 21202-6806

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

“We thank our Veterans for their service to our country, and encourage them to apply.”