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TREASURY SPECIALIST V

TREASURY ACCOUNTANT

Recruitment #17-002747-0001

Introduction

THIS IS A POSITION SPECIFIC RECRUITMENT.  THE RESULTING ELIGIBLE LIST WILL BE USED TO FILL THIS POSITION ONLY.  CANDIDATES INTERESTED IN OTHER JOBS WITH THIS AGENCY WILL NEED TO APPLY SEPARATELY.  

The Budget & Financial Administration Division of the State Treasurer’s Office is responsible for agency specific budget and accounting functions, accounting transactions related to the State Insurance Trust Fund & the Injured Workers' Insurance Fund, and other Statewide accounting functions.  These Statewide accounting functions include processing time sensitive State Debt Service payments and quarterly payments under financial agreements related to the Master Lease programs as approved by the Debt Management Division.  The Budget and Financial Management Division is also responsible for processing all agency requests for check reissues, stop payments and recoveries from the State's Unpresented and Undeliverable funds as approved by the Treasury Management Division.

GRADE

16 (Salary Guidelines apply for State Employees)

LOCATION OF POSITION

Annapolis, MD

Main Purpose of Job

This position is responsible for administering general accounting functions for the State Treasurer's Office. Functions include routing and coding deposits and Treasury invoices; processing interagency accounting transactions including SITF, IWIF, and lease premium recoveries; monthly reconciliations of fund balances and accounting activity; biweekly payroll processing and submission; and preparing analytical support used in annual closing and budget preparation processes. This position is also responsible for processing $1.2 billion in annual debt service payments and $23.6 million in annual lease payments which are critical, time sensitive payments processed via Fedwire and are essential in the preservation of the state's coveted AAA bond ratings. This position also reviews daily reports and ensures transactions keyed by the Division correctly post to the State's general ledger. The incumbent also validates and submits agency biweekly regular and contractual payroll in the Statewide Personnel System (SPS). This is a high level position that requires excellent accounting and analytical skills and is responsible for ensuring timely and accurate posting of accounting transactions processed within the department.

POSITION DUTIES

  • Codes and keys annual SITF and IWIF premiums and lease payments and ensures agency reimbursements from non-Rstars agencies.  
  • Codes and keys commercial premium payments throughout the year and processes inter-agency recoveries for such premiums.
  • Prepares and keys Fedwires for debt service payments and CMIA payments. 
  • Works closely with debt management division to ensure timely processing of regularly scheduled debt service payments.
  • Processes vendor invoices, lease payments and employee reimbursements. 
  • Routes daily cash receipts for approval, prepares deposit tickets and codes deposits for keying into i5.  Prepares monthly CCU deposits for Insurance Division.
  • Reviews daily DAFR reports for transactions posted over night, identifying errors or exceptions and following up on proper resolution of these exceptions. 
  • Prepares monthly reconciliations for various accounts including the Undeliverable & Unpresented Check Funds, Commercial Premium Account, CCU Clearing Account,  Chargeback Clearing Account and SITF Funds. 
  • Prepares and keys reclass entries needed to properly reconcile accounts.  Researches discrepancies discovered during reconciliation process with other divisions within the Treasurer's Office, as well as outside agencies & vendors.
  • Prepares monthly MTA & Lottery bank fee invoices upon receipt of bank statements.   Calculates quarterly check printing fees and submits invoices for payment to The State Retirement Agency and DHR by the end of the month following the quarterly billing cycle.  Manages the agency receivables aging log and ensures all receivables are settled before yearend closing.
  • Validates and submits agency biweekly regular and contractual payroll in SPS.  Verifies SPS calculations for exception reporting, including bonus calculations, retro calculations, over time calculations, increments etc…  Tracks personnel changes as submitted from HR, and informs direct supervisor and the HR Unit when any unusual activity occurs.  Validates that check register detail provided by Central Payroll matches submission data per SPS.
  • Proof accounting transaction batches keyed by coworkers
  • Other duties as assigned

MINIMUM QUALIFICATIONS

Education: Possession of a bachelor’s degree from an accredited four year college or university in the field of accounting, finance, or business administration, including or supplemented by at least 12 hours in accounting.

Experience: Five years of professional experience in accounting, finance, cash management analysis, or investments.

Notes:

1. Possession of a certificate as a Certified Public Accountant may be substituted for two years of the required experience.

2. Applicants may substitute graduate education in an academic field related to the required experience from an accredited college or university at the rate of one year of education for one year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in financial administration and program classification or financial administration specialty codes in the accounting and budget group field of work on a year-for-year basis for the required experience and education. 

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

Two of the required years of experience must include specific experience in accounts payable processing and general ledger account reconciliations

One of the required years of experience must include payroll processing

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

Proficiency in Excel

Proficiency in proofreading and attention to detail

State of Maryland accounting and/or R*STARS experience

Governmental fund accounting experience

LIMITATIONS ON SELECTION

Applicants must be willing to work in the Annapolis area.

Applicants will be subject to a background investigation to include criminal and credit history.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  

EXAMINATION PROCESS

The examination may consist of a rating of your education, training, and experience related to the requirements of the position.  In addition, you will be required to complete a qualifications supplement.  Therefore, it is important that you provide complete and accurate information on your application and supplemental questionnaire.  Report all experience and education that is related to this position.

BARGAINING UNIT STATUS

Exempt by Executive Order

BENEFITS

FURTHER INSTRUCTIONS

General questions may be directed to the STO Personnel Office at 410-260-7078.

Job opportunities within the Maryland State Treasurer’s Office are accessible through JobAps, the Statewide Recruitment, Examination and Applicant tracking system.  By using the Department filter and highlighting “Office of the Treasurer,” you can view all active recruitments within our agency.  First time users can register for an account by selecting a position to apply for, choosing “I am a new user” at the bottom, then keying in the necessary fields. 

Please upload a current copy of your resume with your application. Electronic application is STRONGLY encouraged. If you do not have access to a computer, you may apply by faxing a copy of your resume to 410-260-4090 or emailing to hr@treasurer.state.md.us. Please indicate the recruitment number for which you are applying.  

TTY Users:  call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.