Manager Grants Compliance

Recruitment #1711-MGRGCCAUG-001

Introduction

WHY JOIN US

Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.

WHY WE EXIST

Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.

WHAT MATTERS MOST

Hillsborough County Government is guided by our shared values that help us deliver on the promise of effective quality service. We expect and demonstrate:

  • Customer Commitment: Proactively seeks to understand the needs of our customers and provide the highest standards of service.
  • Dedication to Professionalism and Integrity: Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
  • Organizational Excellence: Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
  • Success through Teamwork: Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

IDEAL CANDIDATE PROFILE

  • Four (4) or more years of management experience in Community Programs.
  • Three (3) or more years of experience managing or overseeing a Community Services Block Grant (CSBG).
  • Experienced analyzing outcomes, quality reviews, and compliance for grant funded social services programs.
  • Experience with grant research and development of grant proposals.

JOB OVERVIEW

This position is responsible for quality reviews and compliance in accordance with County policies, State performance contracts and Federal rules and regulations. In addition, this position is responsible for all grant and proposal-related work, supporting program needs for resource development. The position works with the Social Services and subordinate staff management team to develop an overall strategic plan to secure funding from private and corporate foundations and government sources, conduct grant prospect research, write proposals, complete reports, and track all grants.

MINIMUM QUALIFICATIONS

Graduation from accredited four year degree granting college or university with a major in Business or Public Administration, Social or Behavioral Science; and

Four (4) years of experience managing Community Programs, three (3) of which should be managing or overseeing a Community Services Block Grant (CSBG); and

Four (4) years of supervisory or management experience, to include analyzing outcomes and compliance for grant funded social services programs; and 

Possession of a valid Driver License.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Physical Demands: Frequently sitting at a desk or table. Frequently requires repeated reaching by extending. Constantly requires good near or distant vision. Occasionally required to stand, walk and stoop.

Work Environment: This job operates in a professional office environment.This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Driving between department centers is routinely required. Frequent in-state and out-of-state travel required.

JOB SPECIFIC COMPETENCIES

Critical Thinking: Must  have  analytical  skills,  as  well  as,  quantitative  and  qualitative research skills.

Decision Making: Highly complex: Supervisor is available to review established departmental and/or County objectives. Independent judgment is required to recommend departmental or County objectives, evaluate new approaches to problem solving, and assess changing facts or conditions.

Communication: Requires excellent written and verbal communications skills. Requires the ability to write clear and concise reports. Requires regular contacts with internal and external persons of importance involving a variety of formal and informal negotiations.

Strategic Planning: Plan events that will occur during the year. Long range plans that are expected to occur within one year to five years.

Managerial/Operational Skills: Responsible for leading teams during the grant application and realization process.

Leadership: Exhibits confidence in self and others; inspires others to perform well; effectively influences actions and opinions of others.

REPRESENTATIVE DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on the particular agency/division/department to which they are assigned, individual employees may perform all or any of the duties described below.

  • Establish and maintain relationships with other agencies and organizations in collaboration with Social Services Department and grant boards (Community Action Board) to meet community needs and to ensure services are leveraged and are not duplicated.
  • Develop, coordinate and manage quality management and regulatory compliance functions.
  • Oversee and actively guide utilization review, confidentiality of records and peer review in accordance with federal, state, and local government requirements.
  • Work closely with Department managers in developing program policies which meet all requirements.
  • Plan and implement client satisfaction, employee and stakeholder strategic direction and provider satisfaction surveys.
  • Prepare and implement the Quality Improvement Work Plan, as well as, monitor and report. Plan for, oversee and respond to all audits and reviews.
  • Perform data analysis to include collection of data from records, logs, and forms.
  • Implement regular on-site monitoring of all Social Services caseloads to analyze, assess processes and compliance pertaining to requirements of grants and contracts. Makes recommendations concerning improvement areas using evidenced-based practices.
  • Research and identify grant opportunities and analyze partnership possibilities with community members. Coordinate and write grants and proposals. Research and analyze statistical, social, economic and demographic data and literature to support grant proposals and projects.
  • Manage the reporting requirements associated with grants and report on outcomes associated with grant and funds.
  • Participate with internal, external and partner agencies regarding collaborative agreements, jointly submitted grant proposals and related activities.
  • Attend relevant local, state, regional and national meetings as required.
  • Plan and implement training for Social Services employees in areas of expertise.
  • Responsible for regular communication with internal and external audiences on grant status updates, performance measurements and future planning efforts for upcoming or renewed grants funding.
  • Research and analyze community needs to determine future grant applications; monitor grant activity to make recommendations as well as necessary adjustments in order to improve effectiveness and ensure programs are aligned with grants.
  • Other duties as assigned.

Conclusion

WHAT'S IN IT FOR YOU

We offer much more than the competitive pay you expect. We value our employees and Hillsborough County Government is committed to providing a comprehensive and competitive benefits package. And because we understand that no two people are exactly alike, you can choose what best suits the needs of you and your family.

  • Health Plan: The County pays towards health insurance premiums for all employees. Employees can select from three health care plan options. Coverage is effective the first of the month following 60 days of employment.
  • Dental Insurance: Employees are eligible to enroll in the dental coverage and choose from four options: High DMO, Low DMO, a network Open Access Plan, and a PPO. Coverage is effective the first of the month following 30 days of employment.
  • Vision Care: Employees and their dependents are eligible to enroll in the vision coverage. Co-payment coverage includes exams, lens and frame, as well as an allowable contact lens expense. Coverage is effective the first of the month following 30 days of employment.
  • Employee Assistance Program: This program provides all employees and family members with professional, confidential counseling sessions. All employees and dependents are afforded up to six (6) free visits per Plan year. Coverage begins on the first day of employment.
  • Tuition Reimbursement: Employees may be reimbursed up to $1,000 (undergraduate), $2000 (graduate) per fiscal year for classes at an accredited college or university for courses that enhance your ability to perform your current job duties.
  • Holidays: Employees receive up to 12 paid holidays per year.

Visit our Employee Benefits page for more exciting details.

Veteran’s Preference:

Do you qualify for Veteran's Preference? Preference will only be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference must be provided at the time of application.

Equal Opportunity Employer:

Hillsborough County Government provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hillsborough County Government complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Hillsborough County welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

Hillsborough County Government expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hillsborough County Government’s employees to perform their job duties may result in discipline up to and including discharge

Hillsborough County is a drug free workplace.

Response/Recovery Activities:

Employees may be required to participate in response/recovery activities in response to a major emergency or natural disasters affecting County operations. In such situations, every effort will be made to maintain operations, but employees may be assigned to carry out response activities suited to their skills and capabilities. *MON*