Seasonal Contract/Legal Assistant

Recruitment #091217-MXCC15-400305

Summary Statement

This position performs duties associated with diverse contracts, concessions, leases and agreements, includes various legal and administrative support functions and requires statewide travel. Develops Request for Proposals (RFP) and ensures compliance with all Division concessions contracts and leases.

Essential Functions

Essential functions are fundamental, core functions common to all position in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class.  Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Establishes and maintains contract, agreements and legal files.
  • Reviews contracts, agreements and legal documents for completeness and accuracy.
  • Compiles and evaluates facts to complete program, legal and/or contract documents.
  • Reviews state and federal codes, laws, rules, regulations policies, and procedures to ensure compliance of contracts, agreements and legal documents.
  • Develops, reviews, plans and coordinates procurement activities such as writing bid specifications, developing Request for Proposals (RFP) and Invitations to Bid (ITB), advertising for bid, and recommending contract awards.
  • Gathers information to satisfy requests under the Freedom of Information Act (FOIA). Reviews with technical superior prior to releasing.
  • Assures effective coordination of operational functions.
  • Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
  • Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
  • Must be able to demonstrate responsibility, dependability and good communication skills.
  • Maintains and reports on hours of service and other records as required.
  • Performs other related work as required.

Job Requirements

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each job requirement including employer, experience/responsibilities and dates (month/year) of employment/training.

  1. Six months experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
  2. Six months experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
  3. Six months experience in developing contracts for procurement of goods and services including researching and writing specifications, analyzing bids and recommending contract award.
  4. Knowledge of legal terminology.
  5. Possession of a valid driver’s license (not suspended, revoked or cancelled, or disqualified from driving).

Conditions of Hire

Applicants must be legally authorized to work in the United States.  DNREC does not provide sponsorship for holders of H-1 B Visas.

Selection Process

The application and resume are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and resume to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at www.delawarestatejobs.com.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.

Click on a link below to apply for this position:

Fill out the Application NOW using the Internet.
Contact us via conventional means. For further assistance, you may contact us by phone at (302) 739-5458, or e-mail at jobs@state.de.us.