Wednesday, September 20, 2017

Account Clerk II

multiple positions

Recruitment #RT-1310-02

Introduction

This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.

Reinstatement:
Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position.

Transfer:
You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

Voluntary Demotion:
You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

DESCRIPTION



THE AGENCY

The Alameda County Sheriff's Office is a full-service law enforcement agency accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) and the American Correctional Association (ACA). Additionally, the agency's health care provider, Prison Health Services, has dual accreditation through the National Commission on Correctional Health Care (NCCHC) and the California Medical Association (CMA).

Together these form what is referred to as the "Triple Crown" of accreditation (ACA, NCCHC/CMA and CALEA) awarded by the National Sheriff's Association. Additionally, the Sheriff's Office Crime Lab is nationally accredited by the American Society of Crime Laboratory Directors/Laboratory Accreditation Board (ASCLD/LAB). The Sheriff's Office Explosive Ordinance Disposal Unit has also been awarded national accreditation through the Bomb Squad Commanders Advisory Board.

The Sheriff's Office has a current adjusted net budget of approximately $379 million and has over 1600 authorized positions, including an excess of 1000 sworn personnel. The agency's Chief Executive Officer is Sheriff Gregory J. Ahern, who is assisted in the operation of the agency by Undersheriff Richard T. Lucia, Assistant Sheriffs Brett Keteles and Casey Nice.

THE POSITION

Under general supervision, to perform complex accounting clerical work in connection with maintaining or reviewing financial records, and to do related work as required.

EXAMPLE OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily erform all duties listed.

1. Assumes responsibility through posting, adjusting, and balancing for the maintenance of appropriation and revenue ledgers; maintains accounting records for cost centers having multiple revenue sources, some revenue sources having separate account record-keeping requirements; breaks down ledger entries by funding source; encumbers funds by department and budget classification; posts expenditures and appropriation changes; liquidates encumbrances and balances to a control account.

2. Compiles and prepares statements and accounting reports; prepares cost statements and detailed statements of interdepartmental service charges; compiles for departmental review of incorporation into a summary report a variety of individual County programs; calculates and provides upon request information on expenditures and unencumbered funds in individual object accounts within cost centers.

3. Prepares preliminary departmental budget, basing requests on past expenditures and department management's projections of future service needs.

4. Reconciles accounting records to summary printout from data processing.

5. Maintain records of expenditures for maintenance, repair, or renovation of County buildings; maintains records of current status and expenditures on special projects; receives and records payments for building rentals; custodial overtime, liability insurance, parking rentals, telephone commissions, and other special services.

6. Processes claims for refund of duplicate tax payments; verifies proof of payments submitted and identifies proper claimant; prepares and issues warrants for approved refunds; computes interest due on refunds of overpayment warrants and determines distribution by tax units; balances duplicate trust account to general ledger.

7. Coordinates the preparation of material in support of adjustments to the Assessment roll; audits exhibits for errors, calculates changes in value, and prepares resolutions for presentation to the Board of Supervisors.

8. Audits medical bills against authorizations for care and medical reports; codes cases by underlying cause and affected body system; determines insurance coverage; checks bills against schedules of allowable costs; maintains detailed records and prepares summary reports of payments authorized; allocated charges to appropriate cost centers and subaccounts; identifies expenditures allowable to state-funded programs; prepares claims for reimbursement.

 9. May be assigned lead supervision of a clerical unit.

The Alameda County Sheriff's Office has two immediate vacancies:

Position 1
Work Location: Downtown Oakland Office - 1401 Lakeside Drive 12th floor, Oakland CA 94612
Shift:  Monday - Friday 8:30 a.m. - 5:00 p.m.

Position 2
Work Location:  Santa Rita Jail - 5325 Broder Blvd., Dublin CA 94568
Shift: Rotating Shifts (includes some weekend and holiday work)

Desired Skills:

  • Proficient in Alcolink Financials (all types of voucher processing & reports)
  • Oral and written communications skills
  • Accounting experience (ledger posting, maintaining logs, cash handling, computation skills)
  • Flexibility, dependability, good time management and multi-tasking skills
  • Organizational skills and an attention to detail
  • Creativity and resourcefulness in problem solving
  • Intermediate level computer skills (Word, Excel, Outlook)

Special Requirements:
Must pass a thorough background investigation.

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of experience in the class of Account Clerk I or in an equivalent or higher level clerical class.

Or II

The equivalent of two years of responsible financial record keeping experience. (Completion of a bookkeeping or accounting curriculum in a recognized business or accredited junior college may be substituted for the required experience on a year-for-year basis.)

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Purposes, methods, practices and terminology of financial record keeping work.
• Modern office methods and equipment.

Ability to:

• Prepare financial reports and maintain ledger for journal.
• Identify and correct errors in a variety of mathematical calculations in financial documents.
• Work independently in the absence of specific instructions.
• Operate standard office machines.
• Establish and maintain cooperative relations with the public.

SELECTIVE CERTIFICATION CRITERIA:

A. For positions requiring the ability to operate a l0-key by touch.

B. For positions requiring the ability to type at a speed of not less than 40 words per minute from clear copy.

Selection Plan

To apply please contact Alysia Evans at (510) 208-9813 or AEvans@acgov.org to apply.

You are encouraged to apply immediately as this posting is open until filled and may close at anytime.

Alameda County is an Equal Opportunity Employer

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

  • Medical – HMO & PPO Insurance
  • Dental – PPO & DHMO Insurance  
  • Vision
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage) 
  • County Allowance
  • Health Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Accident, Critical Illness & Hospital Indemnity
  • Employee Assistance Program

For your Financial Future

  • Short-term Disability Insurance
  • Long-Term Disability Insurance
  • Retirement Plan – (Defined Benefit Pension Plan)
  • Deferred Compensation Plan

For your Work/Life Balance

  • 11 paid holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Group Auto/Home
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.