Thursday, November 23, 2017

Senior Project Manager, GSA

Recruitment #17-9701-01

Introduction

THIS IS NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification.

DESCRIPTION

Alameda County’s General Services Agency is seeking to fill the position of a Senior Project Manager, GSA.

 

GENERAL SERVICES AGENCY

 

The General Services Agency aligns its mission with Alameda County’s Strategic Vision to enrich the lives of Alameda County residents through visionary policies and accessible, responsive and effective services. The General Services Agency (GSA) is an Internal Services Agency, but nevertheless enjoys many opportunities for its work to directly serve and benefit both County citizens and the County’s 9,000+ employees. County-wide and GSA programs are consistently recognized through national award programs in Sustainability, Energy, and Design and Construction. Alameda County is a national leader among Counties, fostering and promoting sustainability through education and outreach. Representative projects in GSA include developing transportation initiatives to reduce driving, including using shuttles, bikes, and shared vehicles. The County Green Building Ordinance has mandated a minimum of LEED™ Silver rating for new structures since 2004, and the adoption of a Climate Action Plan for the County’s operations in 2010 provides context for more innovative design and construction practices, including Net-Zero energy design. Recent representative Capital projects include the LEED-Gold rated Castro Valley Library, and the $680M replacement of the Acute facilities at Highland Hospital, the largest capital project in the County’s history.

 

The General Services Agency employs approximately 400 employees in a variety of professional, technical, clerical and maintenance/skilled trade classifications. The agency’s operating budget for 2013-2014 is over $131 million and it manages a capital budget in excess of $1 Billion. The following support services are provided: Building Maintenance and Technical Services including maintenance of over 130 facilities; Architectural/Engineering Services; Construction Management; Sustainability; Energy and Environmental Management; Child Care; Real Property; Property and Salvage; Recycling; Portfolio Management; and Transportation.Mandated services include Purchasing; maintenance of County Veterans’ Memorial Buildings; Environmental Protection/Sustainability; Waste Reduction and Recycling; implementation of the Green Building Ordinance; the County Climate Action Plan; and Hazardous Materials Abatement.

 

 

ALAMEDA COUNTY

 

Alameda County, located on the east side of San Francisco Bay, is California’s seventh-largest county. The County employs 9,000+ full-time employees and operates on an annual budget of $2.39 billion. Oakland, the County seat, is California’s eighth largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational

opportunities and an array of fine public and private colleges and universities.

 

 

THE POSITION

 

Under general direction, to supervise and provide project management, liaison, inspection and contract administration for the design, construction and modification of County buildings and structures. Serves as the primary point of contact for special project requests with County departments, contractors, and stakeholders; review the work of GSA Project Managers; and to perform related work as required.  

 

DISTINGUISHING FEATURES

 

This is a senior level position that manages and coordinates a team of professional staff and is responsible for projects of large dollar amounts, technical complexity, and political sensitivity. Incumbents operate with considerable independence in decision-making and are expected to develop a project plan with minimal direction. The Senior Project Manager, GSA establishes and manages consultant teams typically associated with large, multi-year projects; will establish and control budgets, schedules, and project scope requiring input from multiple stakeholders. May provide guidance or assistance to other project management staff. The Senior Project Manager, GSA differs from the next lower position of GSA Project Manager in that the latter works on smaller, less complex projects and receives direction throughout the project.  

 

IDEAL CANDIDATE

 

The ideal candidate will have the following attributes:

 

• Proven background, technical knowledge and experience in senior level project management for the design, construction and modification of County buildings and structures.

• Ability to develop and manage project budgets of significant complexity and which may have multiple funding sources; expertise in developing and managing project budget.

• Ability to manage and lead multiple and diverse stakeholders, and resolve potentially conflicting interests to a common goal.

• Possesses the skills necessary for navigating and facilitating agreement within the dynamics of various stakeholders while maintaining sensitivity to competing needs.

• Demonstrates personal organization and time management skills adequate for control of multiple tasks and conflicting demands of stakeholders and team members.

• Demonstrates sensitivity to the nuances of executing projects in the public sector, including relevant County policies, process, procedures and management reporting relationships.

• Strong project management skills including the ability to develop and manage a team of multiple stakeholders for multiple projects, including consultants and other County and agency representatives, and the ability to develop and manage multi-year project schedules that include a diverse range of activities.  

________________________________________

Click on the link below to view the Capital Improvement Plan

 Capital Improvement Plan

For more information about General Services Agency, please visit www.acgov.org/gsa.

 

MINIMUM QUALIFICATIONS

Education:

Possession of a Bachelor’s degree from an accredited college or university in Construction Management, Engineering (Civil, Structural, Mechanical or Electrical), Architecture, or a closely related field. A Master’s degree in the fields noted may substitute for one year of experience. Additional experience as described below may be substituted for the Bachelor’s degree on a year for year basis. Certification in the field or a professional license is desirable.

AND EITHER I

Experience:

The equivalent of two years’ full-time experience in the class of GSA Project Manager or in an equivalent or higher-level class in the Alameda County classified service that included construction project management, contract administration, and budget control. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

OR II

Experience:

The equivalent of six years’ full-time, progressively responsible experience in project management in the areas of construction management, design management, architecture or related fields. Experience must have included program responsibility, preparation of cost estimates, contract compliance.

License:

Possession of a valid California Motor Vehicle Operator's license.

Special Requirement:

Must be able to travel to locations throughout the County.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies: 

Knowledge of:

· Federal, state and local codes, statutes, and regulations pertaining to public building projects.
· Federal, state and local codes, statutes, and regulations pertaining to contract and labor compliance.
· Principles and practices of public and personnel administration.
· Principles and practices of project management and evaluation.
· Principles and practices of supervision and training.
· Cost estimating and cost control techniques.
· Budget preparation.
· Government purchasing and bidding policies, practices and procedures.
· Professional services contracting.
· Computer technology, including project management systems and software.

Ability to:

· Plan, organize, supervise and evaluate the work of professional and para-professional staff.
· Develop and implement a variety of projects to meet County goals and objectives.
· Establish and maintain effective working relationships with a diverse group of people.
· Communicate effectively in writing.
· Orally communicate in an effective manner.
· Prepare and deliver effective presentations to governing boards, the public and a variety of audiences.
· Plan and organize.
· Analyze and solve problems.
· Manage the work of project consultants and staff working on a project.
· Adapt to changing priorities.

EXAMINATION COMPONENTS

 

The examination will consist of the following steps:

 

1. A review of the candidates’ applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.

 

 

2. A review of the Supplemental Questionnaire to determine the best qualified; only the most suitably best qualified candidates will be invited to the oral interview process.

 

3. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises.

 

 

            Candidates must attain a qualifying rating on each portion of this examination.

 

 

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS

 

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

 

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

 

Selection Plan

Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

 

 

 

TENTATIVE SELECTION PLAN:

 

Deadline for Filing:

Review of Minimum Qualifications:

Review for Best Qualified:

*Oral Exam:

5:00 pm, Friday, November 17, 2017

Friday, December 8, 2017

Tuesday, January 2, 2018

Monday, January 29, 2018

 

*The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification.

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

 

 

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

  • Medical – HMO & PPO Insurance
  • Dental – PPO & DHMO Insurance  
  • Vision
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage) 
  • County Allowance (Employer Credit)
  • Health Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Accident, Critical Illness & Hospital Indemnity
  • Employee Assistance Program

For your Financial Future

  • Short-term Disability Insurance
  • Long-Term Disability Insurance
  • Retirement Plan – (Defined Benefit Pension Plan)
  • Deferred Compensation Plan

For your Work/Life Balance

  • 11 paid holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Group Auto/Home Insurance
  • Commuter Benefits Program
  • Group Legal
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

Anna Montoya, Human Resources Analyst III
Human Resource Services Division, County of Alameda
510-272-6459
www.acgov.org/hrs

ALAMEDA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER