Monday, December 11, 2017

Account Clerk II

Recruitment #17-1310-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

DESCRIPTION

THE POSITION
Under general supervision, an Account Clerk II performs complex accounting clerical work in connection with maintaining or reviewing financial records, and other related work as required.

Positions allocated to this class are distinguished from those allocated to the class of Account Clerk I by performing, on a regular basis, one of the following kinds of assignments:

1. Independent responsibility for maintaining audit of departmental control accounts for large accounting systems.
2. Functional supervision or review of account record keeping done by positions in the class of Account Clerk I.
3. Preparation of reports of fund expenditures and balances for accounting systems which are large in terms of both dollar amount and number of transactions.
4. Maintenance of complex account record-keeping systems which have multiple sources of revenue, each source having its own account record keeping requirements.
5. Responsibility for review of records for the purpose of allocating a variety of expenditures to a variety of cost centers.

THE IDEAL CANDIDATE
In addition to meeting the minimum qualification stated below, the ideal candidate will have demonstrated a track record of success in the following areas: 

  • Financial record keeping and auditing including preparing financial reports, maintaining journal ledgers, identifying and correcting errors in financial documents.
  • Excellent communication skills both verbally and in writing; with the ability to effectively communicate with co-workers, customers and various levels of management.
  • Adaptable professional who can easily adjust to changes in work environment, work responsibilities and processes while maintaining a high level of performance.
  • Ability to effectively manage time by appropriately prioritizing work while also accurately completing work tasks and paying close attention to details.
  • Willingness to work cooperatively with others to accomplish work goals and tasks.
  • Experience and accuracy handling large volumes of cash.
  • Proficiency with Microsoft Excel

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of experience in the class of Account Clerk I or in an equivalent or higher level clerical class.

Or II

The equivalent of two years of responsible financial record keeping experience. (Completion of a bookkeeping or accounting curriculum in a recognized business or accredited junior college may be substituted for the required experience on a year-for-year basis.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Purposes, methods, practices and terminology of financial record keeping work.
• Modern office methods and equipment.

Ability to:

• Prepare financial reports and maintain ledger for journal.
• Identify and correct errors in a variety of mathematical calculations in financial documents.
• Work independently in the absence of specific instructions.
• Operate standard office machines.
• Establish and maintain cooperative relations with the public.

SELECTIVE CERTIFICATION CRITERIA:

A. For positions requiring the ability to operate a 10-key by touch.

B. For positions requiring the ability to type at a speed of not less than 40 words per minute from clear copy.

EXAMINATION COMPONENTS

The examination will consist of the following steps:

1. A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process;

2. A written examination (pass/fail). Those candidates scoring highest on the written exam will move on to the next step in the examination process;

3. A computer skills assessment, which will include the following components: A. 10-key by touch B. Typing Speed. The computer skills assessment will only be used to certify applicants to positions which require a typing and/or 10-key certificate. The computer skills assessment will not be a qualifying or weighted examination component;

4. An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN:

Deadline for Filing:

5:00pm, Monday, December 11, 2017

Review of Minimum Qualifications:

January 2, 2018

Written Examination:

Week of January 15, 2018

Performance Examination (Computer Based): 

Week of February 5, 2018

Panel Interviews:

Week of March 6, 2018


*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*


Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

  • Medical – HMO & PPO Insurance
  • Dental – PPO & DHMO Insurance  
  • Vision
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage) 
  • County Allowance
  • Health Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Accident, Critical Illness & Hospital Indemnity
  • Employee Assistance Program

For your Financial Future

  • Short-term Disability Insurance
  • Long-Term Disability Insurance
  • Retirement Plan – (Defined Benefit Pension Plan)
  • Deferred Compensation Plan

For your Work/Life Balance

  • 11 paid holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Group Auto/Home
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Jordan Grow, Human Resources Analyst
Human Resource Services, County of Alameda
510-208-3954

Alameda County is an Equal Opportunity Employer



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.