Saturday, October 21, 2017

Chief Deputy, Administration, GSA

Recruitment #17-0193-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Applications will only be accepted on-line.

DESCRIPTION



THE AGENCY AND DEPARTMENT



Alameda County General Services Agency (GSA)
provides a host of centralized services including building maintenance, procurement and contract administration, capital project management, real property and portfolio management, sustainability services, energy management, environmental and hazardous materials management, transportation services, and other countywide support services. We are proud of the many accomplishments we continue to achieve together. Recently, we completed the construction of the East County Hall of Justice, as well as the construction, licensing, and occupancy of the Acute Care Tower at Highland Hospital to serve 100,000 Alameda County citizens most in need.

Furthermore, the County has a clear vision for how to make Alameda County one of the best places in the country to live, work, and do business. Sustainability is an integral part of that vision. GSA received Sustainable Purchasing Leadership Council’s awards for Green Building Design and for the Green & Healthy Events and Meetings Program. In addition, GSA was awarded the 2016 Electric Vehicle Merit Award from 100 Best Fleets and was recognized as 100 Best Fleets in North America for the 8th year in a row.

GSA Administrative Services has a budget of $12,764,919 (81 FTEs) and consists of the following divisions and programs:

  • Finance and Accounting provides support services for all GSA internal service and general fund departments.
  • Procurement is responsible for procuring goods and services for all County agencies and departments, and assisting departments in a variety of ways, from preparing routine purchase orders and drafting contracts to conducting competitive bid solicitations.
  • Office of Acquisition Policy (OAP) bridges the local business community with GSA to develop economic growth in the small, local business community. OAP develops policies and procedures to create consistency in procurement practices for a seamless approach to provide one road map for the local business community.
  • Information Systems develops, evaluates and maintains GSA’s Information Technology Systems as well as sourcing technical solutions and advising GSA leaders on technology to support GSA roadmaps and strategic initiatives.
  • Early Care and Education Program (ECE) oversees the County’s Early Learning Center, conducts child care feasibility studies in new, leased, or renovated County buildings; coordinates the ECE Planning Council; and analyzes public policy.

  

THE POSITION
The Chief Deputy of Administration will have the opportunity to create and implement innovative ideas and initiatives for a variety of administrative services and programs within the Alameda County General Services Agency (GSA).

The Chief Deputy of Administration reports to the GSA Director and is responsible for planning, organizing, coordinating, and directing the administrative services of the Agency. Key responsibilities include:

  • Represent the Agency Director at meetings with administrative officials, Board of Supervisors, legislative bodies, boards, commissions, and various community groups and organizations
  • Plan, organize, and implement strategic planning, in collaboration with GSA executive and management staff
  • Develop, evaluate, and implement operational business plans
  • Develop, implement, and evaluate policies, procedures, systems, and programs; and develop solutions to maintain internal controls and improve and streamline business processes to increase efficiency and effectiveness
  • Analyze administrative services to determine cost effectiveness,maintain standards, and identify and implement improvements
  • Develop and oversee the budget for administrative services and recommend revenue enhancement and cost reduction strategies
  • Act as the GSA Director in his absence

THE IDEAL CANDIDATE
Alameda County General Services Agency is seeking a strong, innovative, and strategic leader to participate in strategic planning and assists in the development, implementation, and evaluation of GSA’s goals, initiatives, and policies. The incumbent must be comfortable working in a highly political environment and is expected to have strong political acumen and sensitivity. Additionally, the ideal candidate should embody the following characteristics, experience, and qualifications:

  • Ability to effectively lead change management
  • Ethical and trustworthy
  • Collaborative leader who inspires trust, empowers others, and fosters a teamwork environment
  • Interact effectively with all levels of the organization and work with a diverse population
  • Ability to identify and resolve complex and sensitive issues with diplomacy and tact
  • Solid understanding of fiscal and budgetary policies with the ability to articulate them to a diverse audience
  • Communicate clearly and concisely with credibility and confidence, both written and orally
  • Ability to lead with business acumen and political astuteness

Click here to view the complete recruitment brochure.

MINIMUM QUALIFICATIONS

Education:

Possession of a bachelor’s degree in business administration, public administration, or related field from an accredited college or university.

AND
Experience:

The equivalent of eight (8) years of recent full-time increasingly responsible administrative experience, including financial analysis and budgeting, contract compliance, planning, evaluation and implementation of administrative services, and change management. Two years must include supervisory experience of professional staff.

(A master’s degree in business administration, public administration, or related field from an accredited college or university is highly desirable.)

License:

Possession of a valid California Motor Vehicle Operator's license.


NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

 

Knowledge of:

• Principles and practices of public administration
• Principles and practices of organizational and project management
• Strategic planning
• Negotiation strategies and techniques
• Evaluation methodologies, and management and data analysis
• Fiscal and budgetary policies
• Financial analysis
• Principles and practices of procurement and contracts
• Contract compliance, negotiation, and administration
• Management principles and practices, including strategic work planning, employee supervision, and resource allocation
• Effective public relations and governmental policies
• Applicable federal, state, and local regulations

 

Ability to:

• Demonstrate vision, leadership, and strong managerial skills
• Analyze and evaluate administrative services
• Plan, organize, and direct administrative services
• Communicate effectively orally and in writing
• Make clear and effective presentations
• Make sound recommendations and decisions
• Establish and maintain effective working relationships
• Analyze and develop budgets
• Negotiate
• Be flexible and adapt to change

 

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF the following steps:
1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process.
3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:

Monday May 1, 2017

Review of Applications for Minimum Qualifications:

May 2, 2017

Review for Best Qualified:

May 4, 2017

Oral Examination:

May 24-25, 2017

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

  • Medical – HMO & PPO Insurance
  • Dental – PPO & DHMO Insurance  
  • Vision
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage) 
  • County Allowance (Employer Credit)
  • Health Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Accident, Critical Illness & Hospital Indemnity
  • Employee Assistance Program

For your Financial Future

  • Short-term Disability Insurance
  • Long-Term Disability Insurance
  • Retirement Plan – (Defined Benefit Pension Plan)
  • Deferred Compensation Plan

For your Work/Life Balance

  • 11 paid holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Group Auto/Home Insurance
  • Commuter Benefits Program
  • Group Legal
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Sam Gee, Personnel Services Manager
Human Resource Services, County of Alameda
510-267-9492

For more information about the department or the position please contact Gizelle Huynh at 510-208-9721 or Gizelle.huynh2@acgov.org

Alameda County is an Equal Opportunity Employer