Monday, May 29, 2017

Legal Process Clerk I

Recruitment #16-1511-01

Introduction

 PLEASE READ THIS ENTIRE BULLETIN
THIS IS A REOPENING OF AN EXISTING EXAMINATION.  IF YOU HAVE PREVIOUSLY APPLIED (OR STARTED AN APPLICATION) FOR THE LEGAL PROCESS CLERK I #16-1511-01, READ THIS ENTIRE BULLETIN. THERE ARE SPECIFIC INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT.
THIS IS A REOPENING OF AN EXISTING EXAMINATION. The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you have previously submitted an application and choose to reapply, your new score/disposition will replace your current disposition.  A properly completed Supplemental Questionnaire must be submitted with each application.  In order to reapply for this position, please contact the examination analyst at anna.montoya@acgov.org to have your previous application released back to you.   This list may be cancelled at any time without notice to candidates. APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Postmarks are not accepted.  Applications will only be accepted on-line.

DESCRIPTION

About The Alameda County Sheriff's Office

The Alameda County Sheriff's Office is a full-service law enforcement agency accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) and the American Correctional Association (ACA). Additionally, the agency's health care provider, Prison Health Services, has dual accreditation through the National Commission on Correctional Health Care (NCCHC) and the California Medical Association (CMA).  Together these form what is referred to as the "Triple Crown" of accreditation (ACA, NCCHC/CMA and CALEA) awarded by the National Sheriff's Association.  Additionally, the Sheriff's Office Crime Lab is nationally accredited by the American Society of Crime Laboratory Directors/Laboratory Accreditation Board (ASCLD/LAB).  The Sheriff's Office Explosive Ordinance Disposal Unit has also been awarded national accreditation through the Bomb Squad Commanders Advisory Board.

 

 

The Sheriff's Office has a current adjusted net budget of approximately $249 million and has over 1800 authorized positions, including in excess of 1000 sworn personnel. The agency's Chief Executive Officer is Sheriff Gregory J. Ahern, who is assisted in the operation of the agency by Undersheriff Richard T. Lucia, Assistant Sheriffs Brett Keteles and Casey Nice.

 

The Sheriff of Alameda County is responsible for a vast array of tasks and duties, including the following:

 

  • Providing security to the Consolidated Superior Courts
  • Operating the Coroner's Bureau
  • Operating a full service criminalistics laboratory
  • Performing Civil Process
  • Operating a County Jail (Santa Rita)
  • Operating the County Office of Emergency Services
  • Providing patrol and investigative services to the unincorporated areas of Alameda County
  • Pursuant to contractual agreements, providing patrol and investigative services to the City of Dublin, Peralta Community College District, Oakland-Alameda County Coliseum complex, Oakland International Airport, Highland County Hospital, Social Services, and to the Alameda-Contra Costa Transit District.
  • Conducting a basic academy pursuant to Police Officer Standards and Training (P.O.S.T.) requirements
  • Providing Fish and Game enforcement
  • Project Director of the Narcotics Task Force
  • Serving as the Executive Director of the Sexual Assault Felony Enforcement (SAFE) Task Force
  • Operating a Marine Patrol Unit in the San Francisco Bay waters.

 

 For additional information, you may visit the Sheriff's Office website at:  http://www.alamedacountysheriff.org/.

 

THE POSITION 

Legal Process Clerks, under general supervision at the higher level and close supervision at the lower level, receive, examine, prepare and process a variety of legal documents in the Sheriff's Office. They also assure adherence to legal procedures, collect filing fees, perform support duties related to law enforcement functions and related work as required.


This is a specialized clerical class, distinguished from the Specialist Clerk’s series in that the Legal Process Clerk assigned to the Warrant Section of the Sheriff’s Office must be certified by the Department of Justice as Full Access Operators, able to inquire, enter or update information through the California Law Enforcement Telecommunications System (CLETS) and National Crime Information Center (NCIC) . Legal Process Clerks perform specialized, complex, technical law enforcement functions, and perform an independent program function in support of the badge personnel with the Sheriff’s office. They are responsible for maintaining all entries made in a wide range of law enforcement computer systems. Legal Process Clerks are required to have a thorough knowledge of multiple automated telecommunication systems at the county, state and national level. Legal Process Clerks, assigned to the Civil Unit are responsible for eliciting information from or assisting people in various stressful situations, such as evictions, having their wages or bank accounts garnished, and legal actions being brought against them.

The lower level is a training class under close supervision. Incumbents at the higher level are expected to perform their work with minimum supervision. After one year at the training level, incumbents are expected to promote to the II level of this flexibly staffed classification.

 

VACANCIES

Legal Process Clerks are located only in the Sheriff's Office and are specialized clerical positions. There are immediate vacancies in both the Civil Section, a Mon. - Fri. operation, and the Warrants and Records section in Oakland, which is a 24/7 unit that requires incumbents to work varying shifts, weekends, holidays, and overtime.

 

The list established from this recruitment may be utilized for other future vacancies which may arise within the next year.

 

 

 

 

MINIMUM QUALIFICATIONS

Legal Process Clerk I minimum requirements:

Either I

The equivalent of one year of full-time experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of two years of full-time clerical experience. (Possession of an Associate of Arts degree from an accredited college may be substituted for one year of the required experience.)

Special Requirements: For Both Levels I & II

1. A thorough background investigation will be conducted on all prospective Legal Process Clerks.
2. Ability to use a typewriter and a terminal keyboard.
3. Positions assigned to the Consolidated Criminal Records, Warrant Section are required to work shifts, weekends, holidays and overtime when necessary. The incumbent must successfully complete the N.C.I.C. Certification process, as a Full Access Operator.
4. Legal Process Clerks assigned to the Civil Section must successfully complete the N.C.I.C. Certification process, as Less Than Full Access Operator.
5. Legal Process Clerks assigned to the Civil Section are required to attend a 40 hour Basic Civil School.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitable candidates will possess the following competencies:

Knowledge of:

• Modern office practices and procedures.
• Filing.
• Operation of standard office equipment
• Business correspondence.
• Legal terminology, general legal forms and documents.
• Procedures involved with filing, recording and processing legal documents.
• A variety of Criminal Justice manuals and automated records management and telecommunications systems, subsystems, and networks. Must also know how these systems interrelate.
• Various law codes such as the Penal Code, Health and Safety, Welfare and Institutions, Municipals Codes, and other statutory codes.
• Applicable codes, ordinances and legal procedures governing the processing and dissemination of criminal history and incident report information.
• Criminal justice procedures, functions and relationships of Criminal Justice Systems, Courts and Law Enforcement Agencies.
• Basic legal process and policies.
• Civil and criminal procedures and evidence.
• Functions of the Sheriff’s Office.

Ability to:

• Independently perform clerical assignments that require research of pertinent legal codes.
• Interpretations and applications of various legal codes and procedures.
• Identification and correction of errors in legal documents with accuracy and speed (legal Compliance).
• Language usage and mathematical computations).
• Organize and prioritize completion of constant inflow of legal documents.
• Maintain accurate records.
• Communicate and orient relevant parties (peace officers, legal professionals, public and private institutions and the general public) on legal procedures and requirements.
• Establish cooperative and effective working relationships with co-workers and the public.
• Independently resolve problems for which there’s no immediate clear policy.
• Work independently with only general supervision and/or no on-going, on site clerical supervision
• Analyze and problem solve.
• Organize and prioritize completion of constant inflow of legal documents.
• Work under pressure.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF the following steps:

1)  A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.

2)  A written examination, which will be qualifying only.

3)  An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. 

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. 

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:

Friday, May 5, 2017

Review of Applications for Minimum Qualifications:

May 19, 2017

Written Exam

Week of May 29, 2017

*Oral Interviews

Week of June 12, 2017

*The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

  • Medical – HMO & PPO Insurance
  • Dental – PPO & DHMO Insurance  
  • Vision
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage) 
  • County Allowance
  • Health Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Accident, Critical Illness & Hospital Indemnity
  • Long Term Care Insurance
  • Employee Assistance Program

For your Financial Future

  • Short-term Disability Insurance
  • Long-Term Disability Insurance
  • Retirement Plan – (Defined Benefit Pension Plan)
  • Deferred Compensation Plan

For your Work/Life Balance

  • 11 paid holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Group Auto/Home
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.


Anna Montoya, Human Resources Analyst III
Human Resource Services Division, County of Alameda

(510) 272-6459

www.acgov.org/hrs

 

Alameda County is an Equal Opportunity Employer